What is a Procure-to-Pay Software?

Procure-to-pay (P2P) software is an integrated system that provides a full cycle of procurement and supply chain management processes. It is designed to streamline the entire procurement process from the point of making a request for goods or services (procure) to the point of paying the suppliers (pay).

What is the difference between Procure to Pay and Accounts Payable?

Procure-to-pay is an end-to-end process that handles both purchasing and accounts payable tasks, such as purchase requests, purchase orders, invoice reconciliation and approval, and payment for goods or services.

What are the key features of Payhawk P2P solution?

Our P2P software offers features such as automated invoice management, purchase request creation, approval workflows, intelligent 3-way matching, AI-driven OCR in 60+ languages, free local invoice payments, and fast, low-cost international payments. We also offer personalized Purchase Orders and fully customizable supplier data entry and collection.

How does Payhawk streamline the procurement process?

The software automates the entire procurement process, eliminating the need for manual data entry and reducing errors. From the creation of purchase requests to the approval workflows and final payments, everything is streamlined and automated.

How can Procure-to-pay improve the efficiency of invoice processing?

Our software improves efficiency by automatically capturing invoice details through OCR, validating payment details, and enabling payments in over 50 currencies. It also allows for intelligent 3-way matching between invoices, purchase orders, and goods received notes.

How does Payhawk handle purchase order management?

With Payhawk Procure-to-pay you can easily create and approve purchase requests, which are then automatically converted into purchase orders once approved. It also allows for personalized purchase orders by adding your company logo.

How can I ensure that purchase requests comply with our procurement policies?

Our Procure-to-pay solution comes with built-in custom approval workflows and discrepancy thresholds for quantity and amount, which are completely customizable. If values go above or below the limit, additional approval workflows are triggered.

How user-friendly is the interface?

Our software is designed with a user-friendly interface that makes it easy to create purchase requests, manage invoices, and handle payments. It is designed to be intuitive and easy to adapt to.

How customizable is the software to fit our specific business needs?

Payhawk procure-to-pay allows for a high level of customization. You can map out your purchase approval workflows, set discrepancy thresholds, and customize supplier data entry and collection according to your business needs.

How long does it take to fully implement Payhawk Procure-to-pay solution?

The time for implementation can vary based on the specific needs and size of your business. Our team is here to help and guide you through the process.

Can the software help in achieving cost savings, and how?

Yes, our software can help achieve cost savings by automating the procurement process, reducing errors, and eliminating the need for manual data entry. It also offers free local invoice payments and low-cost international payments.

PROCURE-TO-PAY AUTOMATION
Purchase order automation

Streamline purchasing and control spending from request to payment. Combine custom request approvals, PO creation, and 3-way matching with automated accounts payable in a single platform.

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Automate the purchasing process and reduce busywork

Intuitive purchase requests

Capture spend from the beginning

Submit and organize all purchase requests in a centralized database. Collect the necessary purchase details upfront and get visibility on upcoming spend.

Automated approval workflows

Approve spend before it happens and restrict maverick purchases

Sign-off purchase requests before committing budget and keep a grip on your business spend. Get timely request approvals by all the right people through seamless multi-step approval workflows

Intelligent matching

Prevent costly mistakes with automatic 3-way matching

Ensure purchase accuracy and identify discrepancies before issuing payments to suppliers by matching purchase orders, receipt notes, and bills.

three-way-matching to match purchase orders, receipt notes, and invoices.

Pay your vendors directly from the platform with international-payments

Simple global payments

Save time and money with low-cost, low-effort international bank transfers

Pay your suppliers directly from the platform with just a few clicks. Leverage local payment rails across Europe, the UK and the US.

Purchasing transparency

Gain full visibility into your business purchases and close the books faster

Keep track of all company purchases and get transparency over all commitments including open requests, past, and upcoming payments.

Simplify the procurement experience for everyone

Finance team

Handle business purchases with ease in a single platform. Control spend from request to payment, minimize manual work, and restrict out-of-policy spend.

Employees

Submit purchase requests through a dedicated portal with an intuitive and clean user interface. Get your requests approved faster, and don’t get bogged down by complex approval chains.

Highly rated procure-to-pay solution

The-most-trusted-spend-management-solution

“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”

“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."

“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronize them with my accounting software.“

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Our procure-to-pay process at a glance

Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.

All the features you need to take your procure-to-pay to the next level

Purchase requests

Easily create purchase requests and send them for approval in just a few clicks.

Custom approval workflows

Map out your purchase approval workflows with a high level of customization, allocating a different approver based on the requested spend.

Purchase orders

Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalize POs by adding your company logo.

Custom discrepancy thresholds

Set discrepancy thresholds for quantity and amount and trigger additional approval workflows if values go above or below the limit.

Intelligent 3-way matching

Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.

AI-driven OCR in 60+ languages

Automatically extract and link data from invoices and receipt notes in more than 60 languages using leading-class OCR technology that learns as you use it.

Free local invoice payments

Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.

Supplier management

Make the most out of fully customisable supplier data entry and collection in sync with your ERP.

Fast, low-cost international payments

coming soon

Pay international suppliers directly with quick, low-cost transfers. 57% of payments are delivered instantly, and 93% within 24 hours.

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PROCURE-TO-PAY AUTOMATION
Purchase order automation