---
title: "Assigning managers to values for Administrators - Payhawk Help Center"
slug: "assigning-managers-to-custom-expense-fields"
description: "Assign managers to field values in Payhawk, such as a cost center or project, so the right people approve expenses that use those values in their workflows."
updated: 2026-10-27T14:43:31Z
published: 2026-10-27T14:43:31Z
canonical: "payhawk.com/assigning-managers-to-custom-expense-fields"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Assigning managers to values

After you have [defined your fields](/help/managing-custom-fields-and-values-from-the-fields-library), such as projects, cost centers, or other characteristics of your expenses, you can define specific managers for each field value.

The manager you will define is important if you need [expense approval](/help/workflow-conditions-and-custom-workflows) based on these fields, for example, if expenses for different projects have to be approved by different project managers.

## Adding managers to values

To assign managers to values in Payhawk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Fields library**.
2. Select the desired field by clicking on it, for example, **Cost center**. The user interaction is identical for all values to which you may need to assign managers.
3. Under the **Values** tab, select the value you want to configure managers for, for example, **Production**.
4. In the panel that opens, under **Managers**, select the names of the specific managers from the drop-down list.
5. Click on **Save**.

![BusinessUnit values in the Fields library with the value panel open and a manager selected under Managers.](https://cdn.payhawk.com/GA%3AFields%20library/value_managers_add_20261022_ai.png)

> [!TIP]
> When you open a field from a spend type, you can view the managers assigned to each value, but you can only edit these managers from the Fields library.

## Removing managers from values

To remove managers from values in Payhawk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Fields library**.
2. Select the desired field by clicking on it, for example, **Business unit**. The user interaction is identical for all values to which you may need to assign managers.
3. Under the **Values** tab, select the desired value, for example, **Electronics**.
4. In the panel that opens, hover over the name you want to remove and click on **x**.
5. Click on **Save**.

![Value panel with the pointer over the manager's name, showing the x that removes the manager.](https://cdn.payhawk.com/GA%3AFields%20library/value_managers_remove_20261022_ai.png)

## Useful resources

- [Automatic population of expense field data](/help/automatic-population-of-expense-field-data)