---
title: "Configuring reimbursements"
slug: "configuring-reimbursements"
description: "Turn on reimbursements in Payhawk, choose which roles can submit reimbursement requests, set the default payment schedule, or turn reimbursements off again."
updated: 2026-10-27T15:55:24Z
published: 2026-10-27T15:55:24Z
canonical: "payhawk.com/configuring-reimbursements"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Configuring reimbursements

You can configure the visibility and the scheduling payment settings for [reimbursements](/help/overview-of-company-expenses-for-employees) in Payhawk according to the requirements of your company.

For more information on defining spend types for your Group of entities, see the article about [managing spend types on a group level](/help/managing-expense-types-on-a-group-level).

## Enabling reimbursements and setting their default payment schedules

You can enable employees at your company to submit expense requests for reimbursable expenses in the following way:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Settings** > **Spend** > **Spend types** > **Reimbursement**.
2. Navigate to the **Settings** tab.
3. Switch on the toggle.
4. From the drop-down lists, define the following settings by selecting the corresponding options:
  1. The Payhawk [roles](/help/before-after-role-selectors-and-visibility) that will be able to submit expense requests for reimbursement.
  2. The default payment execution method for reimbursements at your company.
    - **Immediately** - Defaults the payment execution of reimbursements to immediate payment and is seen by employees in **Spend** > **Pay** > **Confirm details** field.
    - **Specific date of the month** - Defaults the payment execution of reimbursements to the specific date each month that you will define next and is seen by employees in **Spend** > **Pay** > **Confirm details** field.
  3. (For **Specific date of the month** only) The number corresponding to the desired month day defines the day on which the reimbursement will be executed.
5. When done, click on **Save changes**.

![Payhawk reimbursement settings with the reimbursements toggle on, role selection, default payment execution, day of the month and Save changes.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/configuring-reimbursements-01.png)

> [!TIP]
> The default payment execution method defined for the reimbursement spend type will be applicable to all reimbursable expenses such as mileage and per diem.

## Disabling reimbursements

You can disable reimbursements for your company in the following way:

1. Open the app switcher in the top-left corner and go to **Settings** > **Spend** > **Spend types** > **Reimbursement**.
2. Navigate to the **Settings** tab.
3. Switch off the toggle.
4. In the dialog that opens, confirm your choice and click on **Disable**.

![Disable expense type dialog asking to confirm disabling the Reimbursement expense type, with the Disable and Cancel buttons.](https://cdn.payhawk.com/Help%20desk%20images%20moved/Configuring_reimbursements_20250617_manual.jpg)

## Useful resources

- [Spend types in Payhawk](/help/expense-types)
- [Before & after: Role selectors and visibility](/help/before-after-role-selectors-and-visibility)