---
title: "Connecting QuickBooks Online for Administrators - Payhawk Help Center"
slug: "connecting-payhawk-to-quickbooks-online"
description: "Connect Payhawk to QuickBooks Online: check the admin rights you need, see what the integration syncs and creates, and complete the setup of the connection."
updated: 2026-10-27T15:25:16Z
published: 2026-10-27T15:25:16Z
canonical: "payhawk.com/connecting-payhawk-to-quickbooks-online"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Connecting Payhawk to QuickBooks Online

Payhawk supports direct integration to QuickBooks Online, providing you with the flexibility to effortlessly export and sync your expenses between the two systems.

For more information, go to the article about [exported data between Payhawk and QuickBooks Online](/help/overview-of-shared-data-with-quickbooks-online).

## Initial interaction between Payhawk and QuickBooks Online

By connecting to your QuickBooks Online subsidiary, you allow Payhawk to perform the following:

- Sync your **chart of accounts** and **tax rates**.
- Create a bank account in QuickBooks Online for each of your active currencies.
- Create **Payhawk General** and **Fees** accounts.
- Fetch your QuickBooks Online **Classes**, **Locations**, **Customers** and **Projects**, and **Billables**.
- Fetch your QuickBooks **suppliers**.

## Prerequisites

Before you connect Payhawk to QuickBooks Online, make sure you have:

- Payhawk Administrator rights in Payhawk.
- Administrator rights for QuickBooks Online.

## Connecting to QuickBooks Online

To start connecting your Payhawk account to QuickBooks Online, follow the steps:

1. Go to **Settings** *>* **Integrations**.
2. Under **Available integrations**, find **QuickBooks Online** and click on **Connect**.
3. On the next screen, click **Continue**.

![Overview step of the QuickBooks Online connection in Payhawk with the setup process, the data mapping and the Continue button.](https://cdn.payhawk.com/Adm%3AIntegrations%3AQBO/Connecting_Payhawk_to_QuickBooks_Online_1_20250508_manual.png)
4. After you've granted Payhawk access to QuickBooks Online, the **Data mapping** dialog opens and you need to select a QuickBooks Online bank account for each Payhawk account.
5. In the **Expense categorization** section:

![Map accounts step of the QuickBooks Online connection with the bank accounts mapping and the expense categorization options.](https://cdn.payhawk.com/Adm%3AIntegrations%3AQBO/Connecting_Payhawk_to_QuickBooks_Online_2_20261016_ai.png)
  - Select whether you want to [map Payhawk accounting categories to QuickBooks Online chart of accounts only, service or non-inventory items only, or both](/help/mapping-payhawk-categories-to-quickbooks-online-chart-of-accounts-and-items).
  - Define the **General account** (**Payhawk General**), which reflects deposits and unmapped exports.
  - Define the **Fees account**, which reflects journal entries for FX and POS fees.
6. Click on **Continue** to start synching the information. As a result, Payhawk automatically fetches the master data from QuickBooks Online.
7. Click on **Done**.

![QuickBooks Online is connected screen with the list of imported data.](https://cdn.payhawk.com/Adm%3AIntegrations%3AQBO/Connecting_Payhawk_to_QuickBooks_Online_3_20250508_manual.png)

## Notes on configuration

- The integration setup from the last time Payhawk and your accounting system were connected will be automatically re-applied the next time you connect.
- You can edit the current integration setup without disconnecting from your accounting system. In Payhawk, go to **Settings** > **Integrations**, click on the three dots menu of the desired ERP system, and select **Edit configuration**.

## Mapping linked card transactions to individual accounts

By default, the transactions of your linked cards, for example, assigned American Express Additional Card Members' Cards, are exported to QuickBooks Online under the account of the main card.

To export the transactions of each linked card under its own account instead:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Integrations**, click on the three-dot menu of the QuickBooks Online integration, and select **Edit configuration**.
2. In the linked card mapping settings, turn off the default card option.
3. Map each linked card to its own General Ledger account.

As a result, the transactions of each linked card will be exported to QuickBooks Online under the General Ledger account you have mapped to that card.

![Linked card accounts mapping with a QuickBooks Online account selected for each linked card.](https://cdn.payhawk.com/Adm%3AIntegrations%3AQBO/Connecting_Payhawk_to_QuickBooks_Online_4_20261016_ai.png)

## Next steps

- [Mapping Payhawk categories to QuickBooks Online chart of accounts and items](/help/mapping-payhawk-categories-to-quickbooks-online-chart-of-accounts-and-items)