---
title: "Creating groups and inviting group administrators"
slug: "creating-groups-and-inviting-group-administrators"
description: "Create groups for multi-entity management in Payhawk spend management platform: invite administrators to manage multiple entities and control group settings."
updated: 2026-10-27T15:50:42Z
published: 2026-10-27T15:50:42Z
canonical: "payhawk.com/creating-groups-and-inviting-group-administrators"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating groups and inviting group administrators

Group administrators can create their Group in Payhawk and invite other teammates as [Group administrators](/help/overview-of-multi-entity-management).

## Creating a group for multi-entity management

To create the group of entities you need to manage collectively:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), hover over the name of the current entity and click on the **Set up multi-entity group** option.

![The entity switcher open on the Dashboard with Set up multi-entity group highlighted.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/creating-groups-and-inviting-group-administrators-01_20261009_ai.png)
2. On the screen that opens, enter the desired name of the group, the country of the parent entity, and the consolidated currency. Click on **Continue**.
3. On the next screen, select the entities you want to include in the Group for multi-entity management by clicking on them. Click on **Continue**.

![The Set up your multi-entity group screen with the group details, followed by the Select entities step.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/creating-groups-and-inviting-group-administrators-02_20261009_ai.png)

## Adding new entities to a Group

As a Group administrator, you can add new entities to an existing Group in Payhawk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Settings** > **Entities**.
2. Click on **+ Add entity**.
3. On the screen that appears, the entities that you are part of but are not yet part of the group will be automatically selected. Select or deselect the required entities by clicking on them.
4. Click on the **Add to group** button to confirm your choice.

![Group Settings, Entities page with the Add new entity panel listing entities not part of the group.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/creating-groups-and-inviting-group-administrators-03_20261009_ai.png)

## Inviting Group administrators

Only Group administrators can invite more users as Group administrators. If a teammate is already a Group administrator, they'll also be displayed as members of the Group.

![The group Employees list showing each employee, the entities they are a member of and their role.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/creating-groups-and-inviting-group-administrators-04_20261009_ai.png)

To invite a teammate as a Group administrator in Payhawk:

1. Open the app switcher in the top-left corner and go to **Employees** and click on **New**.
2. On the next screen, enter the email of the teammate.
3. Under **Entity access**:
  - Select **Group** to grant the teammate access to the company group and all underlying entities.
  - Select **Specific entities** to limit the access of the teammate to specific entities by choosing the relevant entities from the drop-down list.
4. Under **Role assignment**, from the drop-down menu select the user role.
5. Click on **Invite**. As a result, the user receives an email invite and will automatically become an Administrator.

![The Add new employee panel at group level with an email address, Group entity access and the Administrator role.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/creating-groups-and-inviting-group-administrators-05_20261009_ai.png)

## Useful resources

- [Using the Group dashboard analytics](/help/using-the-group-dashboard-analytics)
- [Configuring the Mailbox for the group](/help/overview-of-the-mailbox#configuring-the-mailbox-for-the-group)