---
title: "Editing expense report expenses in bulk"
slug: "editing-expense-report-expenses-in-bulk"
description: "Edit or remove several expenses in an expense report at once before they are paid, or move them to another report. See which roles can do it at each stage."
updated: 2026-10-27T16:02:26Z
published: 2026-10-27T16:02:26Z
canonical: "payhawk.com/editing-expense-report-expenses-in-bulk"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing expense report expenses in bulk

In the Payhawk web portal, you can edit and remove expense report expenses in bulk before they have been paid.

Expense report expenses can be edited in bulk by different roles at your company, depending on the stage of their lifecycle:

- Employees can edit expense report expenses in bulk before the expense report has been submitted.
- Employees assigned as approvers, as well as Payhawk accountants and administrators, can edit expense report expenses in bulk before the expense report has been approved.
- Payhawk accountants and administrators can also edit expense report expenses in bulk before the expense report has been reviewed.

## Editing expense report expenses in bulk

> [!WARNING]
> - You cannot bulk-edit the tax rate for expenses that are split into line items.
> - You can bulk-edit up to 100 expenses at a time.

As an expense report owner, you can edit your expense report expenses in bulk.

To edit expense report expenses in bulk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Expense reports** > **Submit** and select the desired report.
2. Select the desired expenses.
3. In the dialog that opens, click **Edit**.
4. Use the drop-down menus to update the **Category**, **Tax rate**, or other custom fields of the expenses.
5. Click **Save**.

![Two expenses selected in an expense report and the bulk edit panel with Category, Supplier, Document type, Note, Due date and Teams set to Do not change.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/editing-expense-report-expenses-in-bulk-01_20261009_ai.png)

## Removing expense report expenses in bulk

As an expense report owner, you can delete expense report expenses in bulk as long as they haven't been paid.

To delete expense report expenses in bulk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Expense reports** > **Submit** and select the desired report.
2. Select the desired expenses.
3. In the dialog that opens, click **Remove from report**.
4. On the next screen, click **Remove**. As a result, the expenses will be removed from the expense report and will move under the **Submit** tab as single expenses.

![Two expenses selected in an expense report and the Remove expenses from report panel with Remove and Cancel.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/editing-expense-report-expenses-in-bulk-02_20261009_ai.png)

## Moving expense report expenses in bulk to another report

As an expense report owner, you can move expense report expenses in bulk to another expense report.

To move expense report expenses in bulk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Expense reports** > **Submit** and select the desired report.
2. Select the expenses you want to move.
3. In the dialog that opens, click on **Move to another report**.
4. On the next screen, use the drop-down list to select the report where you want to move the expenses.
5. Click on **Confirm**.

![Two expenses selected in an expense report and the Move expenses to another report panel with the target report selected.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/editing-expense-report-expenses-in-bulk-03_20261009_ai.png)

## Useful resources

- [Managing expense report expenses in the portal](/help/managing-expense-report-expenses-in-the-portal)