---
title: "Editing expenses in bulk"
slug: "editing-expenses-in-bulk"
description: "Edit up to 100 expenses at once in the Payhawk web portal. Update the category, tax rate, or custom fields, and see which roles can bulk edit at each stage."
updated: 2026-10-27T16:02:03Z
published: 2026-10-27T16:02:03Z
canonical: "payhawk.com/editing-expenses-in-bulk"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing expenses in bulk

In the Payhawk Web Portal, you can edit expenses in bulk before they have been paid.

Expenses can be edited in bulk by different roles at your company, depending on the stage of their lifecycle:

- Employees can edit expenses in bulk before the expenses have been submitted.
- Employees assigned as approvers, as well as Payhawk Accountants and Payhawk Administrators, can edit expenses in bulk before the expenses have been approved.
- Payhawk Accountants and Payhawk Administrators can also edit expenses in bulk before the expenses have been reviewed.

## Specifics

- You cannot bulk edit the tax rate for expenses that are split into line items.
- You can bulk edit up to 100 expenses at a time.
- When bulk editing the **Team** field, you can select intermediate (parent) team levels in the **Team** picker, not only the last level.

## Editing expenses in bulk

As an expense owner, you can edit your expenses in bulk.

To edit expenses in bulk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Spend** and open the **Submit** tab.
2. Select the desired expenses.
3. In the dialog that opens, click **Edit**.
4. Use the drop-down menus to update the **Category**, **Tax rate**, or other custom fields of the expenses.
5. Click **Save**.

![The Submit tab in Spend with two expenses selected and the Edit panel open, showing the Category, Supplier, Tax rate and Service period fields and the Save button](https://storage.googleapis.com/payhawk-cdn/Emp%3AExpenses/Bulk_editing_expenses_20261005_manual.png)

## Useful resources

- [Submitting expenses in bulk](/help/submitting-expenses-in-bulk)