---
title: "Editing, viewing, and applying supplier details"
slug: "editing-viewing-and-applying-supplier-details"
description: "Edit supplier details in the Payhawk spend management platform: update general, payment and contact fields and apply new bank details to unpaid expenses."
updated: 2026-10-27T14:17:03Z
published: 2026-10-27T14:17:03Z
canonical: "payhawk.com/editing-viewing-and-applying-supplier-details"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing, viewing, and applying supplier details

All supplier fields that are visible under the **Suppliers** > **Details** tab are editable.

## Notes on editing supplier details

- Updating the supplier information may affect the overall expense management experience.
- Once you provide the **General** supplier details, they will be reused on every expense associated with the specific supplier.
- While the **Note** field is optional, its information is displayed in the audit log when viewing the history of supplier edits.
- The **Recipient Address** field must always contain the recipient’s personal address. The field must not include the bank’s address, random characters, or be left blank. Incorrect or mismatched details can result in failed transfers.
- The data for a supplier is subject to change over time. To preserve accounting accuracy for periods in the past, the supplier name and tax number will be saved on each expense. This data will not be updated for an already reviewed expense even though the supplier data may have been updated subsequently.

## Editing the general supplier details

To edit the name, tax number, and country for a supplier:

1. Log in to the [Payhawk Web Portal](https://portal.payhawk.com).
2. Go to **Dashboard** > **Suppliers**.
3. Select the desired supplier by clicking on it.
4. Under the **Details** tab, click on the **Edit** button against the **General** field.
5. Update the desired information. Optionally, add a note regarding the changes you've made.
6. Click on **Save** to confirm your changes.

![Supplier Details tab with the Edit general details side panel open, showing the supplier name, tax number, country, and an optional note.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/editing-viewing-and-applying-supplier-details-01_20261008_ai.png)

## Editing the supplier payment details

​To edit the currency, account holder, IBAN, BIC or SWIFT code, and other payment details of a supplier:

1. Go to **Dashboard** > **Suppliers**.
2. Select the desired supplier by clicking on it.
3. Under the **Details** tab, click on the **Edit** button against the **Payment** field.
4. Update the desired information. Optionally, add a note regarding the changes you've made.

Note that an update in the currency will load different corresponding payment fields that will be required for that currency:
  - For GBP, you'll need to provide an Account number and a Sort code.
  - For EUR, you'll need to provide an IBAN and a BIC or SWIFT code.
  - For USD, you'll need to provide an Account number, Routing number, and Account type (Checking, General ledger, and so on).
  - For DKK payments, you'll need to provide the supplier's account number if you previously selected **Inside Denmark (Account Number)**, or an IBAN if you selected **Inside Denmark (IBAN)**.
5. When ready, click on **Save** to confirm your changes.

![Edit payment details side panel for a supplier with the currency, account holder, IBAN, BIC or SWIFT code, and recipient address fields.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/editing-viewing-and-applying-supplier-details-02_20261008_ai.png)

## Editing the supplier contact information

To edit the contact person, email, and phone number for a supplier:

1. Go to **Dashboard** > **Suppliers**.
2. Select the desired supplier by clicking on it.
3. Under the **Details** tab, click on the **Edit** button against the **Contact** field.
4. Update the desired information. Optionally, add a note regarding the changes you've made.
5. Click on **Save** to confirm your changes.

![Edit contact details side panel for a supplier with the contact person, email, phone number, and note fields.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/editing-viewing-and-applying-supplier-details-03_20261008_ai.png)

## Editing the supplier additional fields

The supplier fields under **Additional** are customizable. They depend on the [additional supplier fields defined for your company from the **Settings** > **Supplier fields** menu](/help/overview-of-supplier-fields).

To edit the pre-defined additional supplier fields:

1. Go to **Dashboard** > **Suppliers**.
2. Select the desired supplier by clicking on it.
3. Under the **Details** tab, click on the **Edit** button against the **Additional** field.
4. Update the desired information. Optionally, add a note regarding the changes you've made.
5. Click on **Save** to confirm your changes.

![Edit additional details side panel for a supplier with the company-defined additional supplier fields and a note.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/editing-viewing-and-applying-supplier-details-04_20261008_ai.png)

## Viewing the history of supplier details edits

All changes made to the **General**, **Contact**, **Payment**, and **Additional** fields are stored and can be viewed. Additionally, the log contains the person who has done the edits, the timestamp, and also the reason for the change if the editor has left a note.

To view the history audit log for the supplier details:

1. Go to **Dashboard** > **Suppliers**.
2. Select the desired supplier by clicking on it.
3. Click on the three dots menu and select the **View history** option to view the audit log.

![Supplier page with its three-dot menu showing View history, and the supplier edit history listing each change with its author, timestamp, and note.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/editing-viewing-and-applying-supplier-details-05_20261008_ai.png)

## Applying updated supplier payment details to associated expenses

You can view all expenses associated with a supplier and choose whether to apply the updated payment details to the unpaid expenses associated with that supplier:

1. Go to **Dashboard** > **Suppliers**.
2. Select the desired supplier by clicking on it.
3. Click on the three dots menu and select the **View spend** option. As a result, you'll be redirected to **Spend**.
4. If the bank details for a supplier have been updated, when viewing a bill that has not been paid yet, a message will inform you that the supplier payment details have been updated. Click on the **Review changes**.
5. In the dialog that opens, select the changes you want to apply to the expense by checking the option. Click on **Confirm**.

## Useful resources

- [Creating, archiving, and searching for suppliers in Payhawk](/help/creating-archiving-and-searching-for-suppliers)
- [Editing the supplier expense categorization](/help/editing-the-supplier-expense-categorization)