---
title: "Enabling and disabling the out-of-office mode"
slug: "enabling-and-disabling-the-out-of-office-mode"
description: "Set out‑of‑office mode in the Payhawk spend management platform: choose dates, assign delegates to approve requests and manage the mode from the app or portal."
updated: 2026-10-23T11:46:13Z
published: 2026-10-23T11:46:13Z
canonical: "payhawk.com/enabling-and-disabling-the-out-of-office-mode"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Enabling and disabling the out-of-office mode

If you are planning to go on holiday, for example, you can enable the out-of-office mode in Payhawk and delegate your responsibilities to a teammate.

Use the out-of-office mode when you need to pass your pending expense approvals to a teammate, for example, to forward, delegate or reassign them while you're away.

## Specifics

- Requests that are pending approval by the out-of-office start date will be resent to the people to whom you delegate your work responsibilities.
- You can also [assign substitutes from other entities](/help/managing-teams-on-a-group-level) if the option has been enabled by a Payhawk Administrator in your company.
- Setting out-of-office for another employee requires permission to edit that employee's profile. View-only roles can open the form but can't save it, so the **Save changes** button stays inactive.

## Enabling and disabling out-of-office on mobile

To enable the out-of-office functionality on mobile:

1. Open the Payhawk Mobile App.
2. Tap your profile icon.
3. On the next screen, select the **Out of Office** option by tapping it.
4. Switch on the **Enable Out of Office** toggle button.
5. Tap the **From** date to open the calendar and select the date from which you won't be available. Click on **Confirm**.
6. Tap the **To** date to open the calendar and select the date until which you won't be available. Click on **Confirm**.
7. Tap **Add another** to select one or more employees to whom you will delegate your work responsibilities.

If you have wrongly selected an employee, remove it by tapping **X** next to their name.
8. Tap **Save**.

![Payhawk Mobile App: the Home screen with the profile icon, the Settings screen with Out of Office, and the Out of Office screen with the toggle switched on, From and To dates, and Add another.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261001/ooo_mode_1_v2.png)

Respectively, to disable the out-of-office mode, switch off the **Enable Out of Office** button and tap **Yes** on the next screen to confirm your choice.

## Enabling and disabling out-of-office on the web

To enable the out-of-office functionality on the web:

1. Open the Payhawk Web Portal.
2. Click on your profile icon and select the **Manage profile** option by clicking on it.
3. In the left pane, go to **Out-of-Office**.
4. Switch on the **Enable Out-of-office mode** toggle button.
5. Click on the **From** date to open the calendar and select the date from which you won't be available.
6. Click on the **To** date to open the calendar and select the date until which you won't be available.
7. From the drop-down menu, select one or more employees to whom you will delegate your work responsibilities during the out-of-office period.

If you have wrongly selected an employee, hover over the employee's name and click on **X** next to their name to remove it.
8. Click on **Save changes**.

![Payhawk Web Portal: the menu under your profile picture with Manage profile highlighted, and the Out-of-Office page with Enable Out-of-office mode switched on, From and To dates, a selected employee and Save changes.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261001/ooo_web_2.png)

Respectively, to disable the out-of-office mode, switch off the **Enable Out-of-office mode** button and click on **Confirm** in the dialog that opens to confirm your choice.

## Useful resources

- [Adding your bank details for reimbursement](/help/adding-and-editing-your-bank-details-for-reimbursement)
- [Changing your language preference](/help/changing-your-language-preference)