---
title: "Dates and periods in NetSuite for Administrators - Payhawk Help Center"
slug: "exporting-document-date-and-service-posting-period-into-oracle-netsuite"
description: "See how Payhawk exports the document date and service period to Oracle NetSuite, and how the NetSuite posting period settings decide if the export succeeds."
updated: 2026-10-20T07:43:27Z
published: 2026-10-20T07:43:27Z
canonical: "payhawk.com/exporting-document-date-and-service-posting-period-into-oracle-netsuite"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting document date and service (posting) period into Oracle NetSuite

When exporting expenses from Payhawk to Oracle NetSuite, the exported expense data includes the document date (bill or journal **Date** in Oracle NetSuite).

By default, if the document date and the service period chosen in Payhawk are in different months, when trying to export in NetSuite, an error message will show up and the export will fail.

However, you can export both document date and service period when they are in different months by enabling the **Allow transaction date outside the posting period** setting in NetSuite under the **Accounting preferences** setup.

![](https://cdn.payhawk.com/Help%20desk%20images%20moved/Exporting_document_date_and_service_posting_period_into_Oracle_NetSuite_20250512_manual.png)

When **Allow transaction date outside the posting period** setting is enabled and the service period in Payhawk falls into a closed posting period in Oracle NetSuite, Payhawk will set the **Default Posting period** as **Current period** or **First open period** based on the setting under **Accounting preferences** setup.

![](https://cdn.payhawk.com/Help%20desk%20images%20moved/Exporting_document_date_and_service_posting_period_into_Oracle_NetSuite_2_20250512_manual.png)

For example, assume that today is November 17, 2023, you have an invoice from September 15, 2023 (**Document date**), and you set a **Service period** date of October 15, 2023 in Payhawk.

Based on the configuration you have set in Oracle NetSuite, you will have the following scenarios:

​**Scenario 1.**

If **ALLOW TRANSACTION DATE OUTSIDE OF POSTING PERIOD** is set to **DISALLOW,** the export will fail with an error message in Payhawk.

​**​Scenario 2.**

If **ALLOW TRANSACTION DATE OUTSIDE OF POSTING PERIOD** is set to **ALLOW**:

- If the **Posting (Service) period** set to **October** in NetSuite is open**,** the **Document date** is **September 15, 2023** and the **Posting period** is **October 2023**.
- If the **Posting (Service) period** set to **October** in NetSuite is closed, then Payhawk will read the **DEFAULT POSTING PERIOD WHEN TRANSACTION DATE IN CLOSED PERIOD** setting as it follows:
  - If **Current Period:** If the current period is open: the **Document date** is September 15 and the **Posting (Service) period** is the current month (November).

If the current period is closed: The export will fail.
  - If **First Open Period:**

If November is open: the **Document date** is September 15 and the **Posting (Service) period** is November. If November is closed: the **Document date** is September 15 and the **Posting (Service) period** is December (if it's the first open).

As the service period for payments cannot be selected, Payhawk applies the definitions described above:

- Payhawk will use the **Settlement date** as the **Bill payment (payment date)** in NetSuite and for the posting period of the payment Payhawk will use the **Service period** from the expense by using the described logic for defining the posting period.
- However, if the payment's settlement comes after the expense's posting period, Payhawk will use the settlement date for both the **Bill payment date** and **Posting period**.

## Next steps

- [Exporting receipts as journal entries in Oracle NetSuite](/help/exporting-receipts-as-journal-entries-in-oracle-netsuite)
- [Exporting expenses and payments to Oracle NetSuite](/help/exporting-expenses-and-payments-to-oracle-netsuite)