---
title: "Exporting expenses and payments on demand"
slug: "exporting-expenses-and-payments-on-demand"
description: "Generate on‑demand exports of settled expenses and payments: pick a period and choose Excel, CSV, PDF or MT940 formats in the Payhawk spend management platform."
updated: 2026-10-27T14:17:45Z
published: 2026-10-27T14:17:45Z
canonical: "payhawk.com/exporting-expenses-and-payments-on-demand"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting expenses and payments on demand

You can export expense data for settled transactions upon request (on demand).

## Specifics

- All on-demand reports are downloaded directly in the browser.
- At the time of file download, you will also receive an email with a download link, which, for security reasons, is only valid for 12 hours.

## Generating on-demand exports

To generate an expense report on demand in Payhawk:

1. Log in to the [Payhawk Web Portal](https://portal.payhawk.com).
2. Open the app switcher in the top-left corner and go to the **Export** app. Click on the **Export** button.
3. In the dialog that opens and from the **Period** drop-down list, either select a predefined period or choose the **Custom period** option to define a specific date range***.***
4. Select the type of report you want to export:
  - To export the data in Excel, select the **Excel** option.
  - To export the data in CSV without document images, select the **CSV** option.
  - To export the data in CSV with document images, select the **CSV with document images** option. This option extracts (downloads) all your invoices and receipts in one go.
  - To export an account statement in PDF, select the **Account template** option.
  - To export an account statement in a CAMT.053 format, select the **CAMT.053** option.
  - To export the data in a custom format, select from the available accounting templates.
  - To export a carbon emissions report, select the **Carbon emissions report** option.
5. Click on the **Export [number]** button to generate the report.

![Export app with the On-demand export side panel open, showing the Period drop-down and format options such as CAMT.053, Excel, CSV, Account statement, and Carbon emissions report.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/exporting-expenses-and-payments-on-demand-01_20261008_ai.png)

## Useful resources

- [Exporting accounting statements](/help/exporting-account-statements)
- [Export views and export statuses](/help/export-views-and-export-statuses)
- [Exporting account statements](/help/exporting-account-statements)
- [Configuring rows, columns, and cells in files and sheets](/help/configuring-rows-columns-and-cells-in-files-and-sheets)