---
title: "Exporting to SAP S/4HANA for Administrators - Payhawk Help Center"
slug: "exporting-expenses-and-payments-to-sap-s-4hana"
description: "Export expenses and payments from Payhawk to SAP S/4HANA, check the exported records in your ERP, and use export filters to find the exact data you need."
updated: 2026-10-27T15:26:25Z
published: 2026-10-27T15:26:25Z
canonical: "payhawk.com/exporting-expenses-and-payments-to-sap-s-4hana"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting expenses and payments to SAP S/4HANA

The Payhawk integration with SAP S/4HANA® is designed to work effortlessly and help you keep your data between the two systems in sync at all times.

## Notes on exporting to SAP S/4HANA

- It's recommended that you [sync your Payhawk-SAP S/4HANA](/help/syncing-master-data-from-sap-s-4hana) accounts every time you make changes in SAP S/4HANA.
- An expense will be automatically exported to SAP S/4HANA once that expense is marked as reviewed. As a result, all your expense data, images, and payments will be imported to SAP S/4HANA.
- The payment data for an expense will be exported only after the transaction has been settled.

## Prerequisites

To start exporting expenses and payments, make sure you have [connected the Payhawk and SAP systems](/help/connecting-payhawk-to-sap-s-4hana).

## Exporting expense and payment data from Payhawk to SAP S/4HANA

To export your Payhawk expenses to SAP S/4HANA:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend**, click on a spend type, then select the **Review** tab.
2. Select an expense.
3. Check if all the data is correctly stored in the expense.
4. Click on **Review**.

If an error occurs while exporting your data from Payhawk to SAP S/4HANA, Payhawk will display an error message suggesting what is wrong with the data.

## Viewing exported expenses in the ERP from Payhawk

To directly view your exported expenses to SAP S/4HANA from Payhawk:

1. Log in to your Payhawk account.
2. Open the app switcher in the top-left corner and go to **Spend**.
3. Select the desired expense.
4. Click on the three dots menu and click on **View in SAP S/4HANA**.

![An exported expense with its three-dot menu open, showing View in SAP S/4HANA.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/exporting-expenses-and-payments-to-sap-s-4hana-01_20261009_ai.png)

## Viewing export data and using export filters for expenses and payments in Payhawk

The export event between the two systems can be viewed from **Spend**, in the expense's **Activity** section with **Export** ticked in the **Show** filter.

![The Activity section of an expense with Export selected in the Show filter and the SAP S/4HANA export events listed.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/exporting-expenses-and-payments-to-sap-s-4hana-02_20261009_ai.png)

The detailed export data of an expense or payment can be viewed from **Spend**, in the **Export** [section of that expense](/help/export-views-and-export-statuses).

![The Export section of an expense showing the expense and its payment as Exported.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/exporting-expenses-and-payments-to-sap-s-4hana-03_20261009_ai.png)

You can also [filter out expenses and payments](/help/searching-and-filtering-expenses-and-payments) based on various filters relevant to SAP S/4HANA such as **Export status**, **Exported by**, **Export date**, **External ID**, and others.

## Useful resources

- [FAQ on the Payhawk-SAP S/4HANA integration](/help/faq-and-troubleshooting-for-the-sap-s-4hana-integration)