---
title: "Exporting expenses and payments to Xero"
slug: "exporting-expenses-and-payments-to-xero"
description: "Export expenses and payments from Payhawk to Xero: view exported expenses and payments in the ERP and filter the data based on filter relevant to Xero."
updated: 2026-10-27T15:49:41Z
published: 2026-10-27T15:49:41Z
canonical: "payhawk.com/exporting-expenses-and-payments-to-xero"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting expenses and payments to Xero

The Payhawk integration with Xero is designed to work effortlessly and help you keep your data between the two systems in sync at all times.

## Notes on exporting to Xero

- It's recommended that you [sync your Payhawk-Xero accounts](/help/syncing-data-between-payhawk-and-xero) every time you make changes in Xero.
- The payment data for an expense will be exported only after the transaction has been settled.
- An expense will be automatically exported to Xero once that expense is marked as reviewed. As a result, all your expense data, images, and bank statements will be imported to Xero. For more information, see the [overview of the pushed and pulled payments, expenses, and deposits between Payhawk and Xero](/help/overview-of-shared-data-with-xero).
- After the export to Xero, Payhawk will pull the value for the expense **External ID** from the **Bill number** of that expense. If there is also a payment export for the payment **External ID**, Payhawk will display the value from the **Bill payment number** of that payment.

## Prerequisites

To start exporting expenses and payments, make sure you have [connected the Payhawk and Xero systems](/help/connecting-payhawk-to-xero).

## Exporting expense and payment data from Payhawk to Xero

To export your Payhawk expenses to Xero:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **All spend**.
2. In the **Review** tab, select the desired expense by clicking on it.
3. Check if all the data is correctly stored in the expense.
4. Click on **Review*.***

![Payhawk Company spend list on the Review tab with the expense "Team offsite lunch" open in a side panel showing the Review button.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/exporting-expenses-and-payments-to-xero-01.png)

If an error occurs while exporting your data from Payhawk to Xero, Payhawk will display an error message suggesting what is wrong with the data.

## Viewing exported expenses in the ERP from Payhawk

To directly view your exported expenses to Xero from Payhawk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend**.
2. Select the desired expense by clicking on it.
3. Click on the three-dots menu and click on **View in Xero**.

![Bill side panel in Spend with the three-dots menu open and View in Xero as the first option.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/Xero_view_in_Xero_20261009_ai.png)

## Viewing export data and using export filters for expenses and payments in Payhawk

The export event between the two systems can be viewed in the expense's [Activity](/help/viewing-expense-activity) section, with **Export** ticked under **Show**.

![Expense side panel with the Activity section filtered by Export under Show, listing the export events from Xero next to the invoice.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/Xero_activity_export_20261009_ai.png)

The detailed export data of an expense or payment can be viewed in **Spend**, in the [Export section of that expense](/help/exporting-expenses-and-payments-on-demand). Hover over the question mark next to **Expense** to see the export details.

![Export section of an expense showing it as Exported, with the Export Details tooltip listing the status, latest export date, Exported into Xero, Exported by, Expense ID and external ID.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/Xero_export_details_20261009_ai.png)

You can also [filter out expenses and payments](/help/searching-and-filtering-expenses-and-payments) based on various filters relevant to Xero such as **Export status**, **Exported by**, **Export date**, **External ID**, and others.

## Next steps

- [Utilizing the Xero live bank feed](/help/utilizing-the-xero-live-bank-feed)