---
title: "Exporting receipts as journal entries in MS Business Central"
slug: "exporting-receipts-as-journal-entries-in-ms-business-central"
description: "Enable receipts export from Payhawk as journal entries in MS Business Central and learn what data is exported to the ERP system."
updated: 2026-10-19T12:42:43Z
published: 2026-10-19T12:42:43Z
canonical: "payhawk.com/exporting-receipts-as-journal-entries-in-ms-business-central"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting receipts as journal entries in MS Business Central

By design, Payhawk exports expense invoices to MS Business Central as [Purchase invoices](/help/exporting-expenses-and-payments-to-ms-business-central). However, as not all expenses are invoices, now you can export all receipt expenses as journal entries from Payhawk.

This new capability means that entities that have automated their expense export, will be able to avoid the inconvenience of automatically reporting invoices or bills to the government tax authorities when uploading a receipt expense.

## Enabling receipts export to journal entries

To enable the receipt expenses export to journal entries in MS Business Central, you need to select the respective option from the drop-down menu in the configuration wizard when setting up the connection between Payhawk and the ERP system.

On the same screen, you also have to select the general journal batch for the receipts export from the available list in MS Business Central. Selecting the general journal batch is like choosing the folder where you want to store the expenses. For more information on using general journal batches, see the official Microsoft [20-minute training session](https://learn.microsoft.com/en-us/training/modules/general-journal-templates-dynamics-365-business-central/).

![Receipts settings in the MS Business Central configuration wizard, with Export as general journal entries set to Yes and the General journal batch drop-down.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/bc_receipts_journal_settings_20261009_ai.png)

## Exporting receipts to journal entries

To export an expense from Payhawk to a journal entry in MS Business Central, select **Receipt** from the **Document type** drop-down menu when uploading that expense.

![The Document type drop-down on an expense in Spend, with Receipt selected.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/bc_receipt_document_type_20261009_ai.png)

## Exported receipts data in MS Business Central

Once you mark an expense as reviewed, Payhawk will export the expense of the receipt as a journal entry resulting in the following categories in the ERP system:

- The **Debit** will show the **GL Category** you selected in Payhawk.
- The **Credit** field will show the **Balancing Account** which corresponds to the **Vendor** that will usually also have an **Accounts Payable** category.

> [!WARNING]
> Payhawk will always use the vendor as a balancing account. In case of reimbursement, Payhawk will search for the employee as a balancing vendor account.

Along with these specific fields, Payhawk will export the same data as with other exports:

- Payhawk will apply all dimensions similar to purchase invoices bills.
- A document will be linked in the **Attachments** tab.
- Multiline expenses will create multiple journal lines.

![General Journals in MS Business Central, with the journal line of an exported receipt.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/bc_general_journals_20261009_ai.png)

When the payment has been paid through Payhawk and then settled**,** Payhawk will automatically create a payment and apply it to the open journal:

- The **Debit** field will show the **Vendor** (**Accounts Payable** account).
- The **Credit** field will show the bank account in Payhawk.

> [!WARNING]
> Payhawk will create a **Payment Journal** entry as soon as the **General Journal** entry is posted, and will automatically link it to the **General Journal** entry. The same payment journal will be used for all payments coming from Payhawk.

![Payment Journals in MS Business Central, with a vendor payment line.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/bc_payment_journals_20261009_ai.png)

## Next steps

- [Syncing your suppliers between Payhawk and MS Business Central](/help/syncing-suppliers-between-payhawk-and-ms-business-central)