---
title: "Exporting receipts as journal entries in Oracle NetSuite"
slug: "exporting-receipts-as-journal-entries-in-oracle-netsuite"
description: "Enable receipts export from Payhawk as journal entries in Oracle NetSuite and learn what data is exported to the ERP system."
updated: 2026-10-19T12:29:29Z
published: 2026-10-19T12:29:29Z
canonical: "payhawk.com/exporting-receipts-as-journal-entries-in-oracle-netsuite"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting receipts as journal entries in Oracle NetSuite

By design, Payhawk exports expense invoices to Oracle NetSuite as [Vendor Bills](/help/overview-of-shared-data-with-oracle-netsuite). However, as not all expenses are invoices, now you can export all receipt expenses as journal entries from Payhawk.

This new capability means that entities that have automated their expense export, will be able to avoid the inconvenience of automatically reporting invoices or bills to the government tax authorities when uploading a receipt expense.

For more information on exporting expenses and payments, see the article about [exporting expenses and payments from Payhawk to Oracle NetSuite](/help/exporting-expenses-and-payments-to-oracle-netsuite).

## Enabling receipts export to journal entries

To enable the receipt expenses export to journal entries in Oracle NetSuite, select the respective option from the drop-down menu in the configuration wizard when setting up the connection between Payhawk and the ERP system.

On the same screen, from the available list in Oracle NetSuite, you also have to select an accounts payable account for the receipts export.

![Receipts settings with Export as journal entries? set to Yes and the Accounts payable account for receipts.](https://cdn.payhawk.com/Help%20desk%20images%20moved/Exporting_receipts_as_journal_entries_in_Oracle_NetSuite_20250508_manual.png)

## Exporting receipts to journal entries

To export an expense from Payhawk to a journal entry in Oracle NetSuite, select **Receipt** from the **Document type** drop-down menu when uploading that expense.

![Payhawk Company spend list with the Website hosting bill selected and its details panel open beside an Approve button.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/exporting-receipts-as-journal-entries-in-oracle-netsuite-02.png)

## Exported receipts data in Oracle NetSuite

Once you mark an expense as reviewed, Payhawk will export the expense of the receipt as a journal entry resulting in the following categories in the ERP system under the Lines tab:

- The **Debit** field will show the **Expense Category** you selected in Payhawk.
- The **Credit** field will show the **Accounts Payable** account you selected in the ERP system.

> [!WARNING]
> The **Name** field displays the **Name** of the vendor which you selected in Payhawk. In case of a reimbursement, Payhawk will apply the [employee as a vendor.](/help/overview-of-shared-data-with-oracle-netsuite)

Along with these specific fields, Payhawk will export the same data as with other exports:

- All classifications will be applied similarly to vendor bills (department, class, location, segment, transaction body field).
- A document will be linked in the **Communication** tab.

![An exported journal entry in Oracle NetSuite with the expense and accounts payable lines.](https://cdn.payhawk.com/Help%20desk%20images%20moved/Exporting_receipts_as_journal_entries_in_Oracle_NetSuite_2_20250508_manual.png)

When the payment has been paid through Payhawk and then settled**,** Payhawk will automatically create a bill payment and apply it to the open journal. The **GL Impact** tab will display the following data:

- The **Debit** field will show the **Accounts Payable** account you selected in the ERP system.
- The **Credit** field will show the bank account in Payhawk.

![A bill payment in Oracle NetSuite applied to the exported journal entry.](https://cdn.payhawk.com/Help%20desk%20images%20moved/Exporting_receipts_as_journal_entries_in_Oracle_NetSuite_3_20250508_manual.png)

## Next steps

- [Syncing suppliers between Payhawk and Oracle NetSuite](/help/synching-suppliers-between-payhawk-and-oracle-netsuite)