---
title: "D365 Finance receipt journals for Administrators - Payhawk Help Center"
slug: "exporting-receipts-as-journal-entries-to-microsoft-dynamics-365-finance"
description: "Export receipt expenses from Payhawk to Microsoft Dynamics 365 Finance as journal entries instead of vendor invoices, and set up the option in the wizard."
updated: 2026-10-20T07:40:16Z
published: 2026-10-20T07:40:16Z
canonical: "payhawk.com/exporting-receipts-as-journal-entries-to-microsoft-dynamics-365-finance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting receipts as journal entries to Microsoft Dynamics 365 Finance

By design, Payhawk exports expense invoices to Microsoft Dynamics 365 Finance as [Vendor Invoices](/help/overview-of-shared-data-with-microsoft-dynamics-365-finance). As not all expenses are invoices, you can export all receipt expenses as journal entries from Payhawk.

This capability means that entities that have automated their expense export will be able to avoid the inconvenience of automatically reporting invoices or bills to the government tax authorities when uploading a receipt expense.

For more information, see the article on [exporting expenses and payments from Payhawk to Microsoft Dynamics 365 Finance](/help/exporting-expenses-and-payments-to-microsoft-dynamics-365-finance).

## Enabling receipts export to journal entries

To enable receipt expense exports to journal entries in Microsoft Dynamics 365 Finance, select the corresponding option from the drop-down menu in the configuration wizard when setting up the connection between Payhawk and the ERP.

On the same screen, choose an **Accounts payable account** from the available list in Microsoft Dynamics 365 Finance for the receipts export.

![Receipts settings in the integration setup with Export as journal entries set to Yes and the Accounts payable account for receipts.](https://cdn.payhawk.com/Adm%3AIntegrations%3AD365FO/Exporting_receipts_as_journal_entries_to_Microsoft_Dynamics_365_Finance_1_20250511_manual.png)

## Exporting receipts to journal entries

To export an expense from Payhawk as a journal entry in Microsoft Dynamics 365 Finance, select **Receipt** from the **Document type** drop-down menu when uploading the expense in **Spend**.

> [!WARNING]
> The **Document type** field will be available for the expense unless the **Document type** visibility is set to **No one** in **Settings**.

![Expense details with the document date, service period, Document type set to Receipt and the document number.](https://cdn.payhawk.com/Adm%3AIntegrations%3AD365FO/Exporting_receipts_as_journal_entries_to_Microsoft_Dynamics_365_Finance_2_20261016_ai.png)

## Exported receipts data in Microsoft Dynamics 365 Finance

Once you mark an expense as reviewed, Payhawk will export the expense of the receipt as a journal entry, resulting in the following categories in the ERP system under the **Lines** tab:

- The **Debit** field will show the **Expense Category** you selected in Payhawk.
- The **Credit** field will show the **Accounts Payable** account you selected in the ERP system.

The **Name** field displays the **Name** of the vendor that you selected in Payhawk. In case of a reimbursement, Payhawk will apply the [employee as a vendor.](/help/overview-of-shared-data-with-microsoft-dynamics-365-finance)

Along with these specific fields, Payhawk will export the same data as with other exports:

- All classifications will be applied similarly to vendor bills (department, class, location, segment, transaction body field).
- A document will be linked in the **Communication** tab.

When the payment has been paid through Payhawk and then settled**,** Payhawk will automatically create a bill payment and apply it to the open journal. The **GL Impact** tab will display the following data:

- The **Debit** field will show the **Accounts Payable** account you selected in the ERP system.
- The **Credit** field will show the bank account in Payhawk.

## Next steps

- [Syncing suppliers between Payhawk and Microsoft Dynamics 365 Finance](/help/syncing-suppliers-between-payhawk-and-microsoft-dynamics-365-finance)