---
title: "Exact Online posted entry for Administrators - Payhawk Help Center"
slug: "failed-to-export-into-exact-online-the-exported-purchase-entry-has-already-been-posted"
description: "Fix the Exact Online export error for a posted purchase entry. Adjust or reverse it in Exact Online, and keep new entries Open until Payhawk updates them."
updated: 2026-03-17T14:47:14Z
published: 2026-03-17T14:47:14Z
canonical: "payhawk.com/failed-to-export-into-exact-online-the-exported-purchase-entry-has-already-been-posted"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Failed to export into Exact Online. The exported purchase entry has already been posted.

## Error message

```plaintext
Failed to export expense. The exported purchase entry in Exact Online has already been posted.
```

## Affected ERP integrations

- Exact Online

## Cause

This error occurs when Payhawk attempts to update or modify a purchase entry in Exact Online that has already been processed and posted. When Payhawk initially exports expenses to Exact Online, they are created with an **Open** status.

However, if an Accountant or system user subsequently processes the entry and changes its status to **Processed**, the entry becomes locked. Once posted, Exact Online no longer allows modifications to that entry, and any attempt by Payhawk to update it will result in this error.

## Solution

- Ensure that purchase entries exported from Payhawk remain in **Open** status until all necessary updates have been made.
- The posted entry in Exact Online cannot be modified or updated by Payhawk, and you need to manually adjust the posted entry in Exact Online or reverse and recreate it.
- For future expenses, ensure that entries are not processed in Exact Online until after the Payhawk integration has completed all necessary updates.