---
title: "FAQ on supplier fields for Administrators - Payhawk Help Center"
slug: "faq-on-supplier-fields"
description: "Explore common questions about supplier fields in Payhawk: learn about syncing supplier data and matching expenses on the Payhawk spend management platform."
updated: 2026-10-23T07:36:31Z
published: 2026-10-23T07:36:31Z
canonical: "payhawk.com/faq-on-supplier-fields"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# FAQ on supplier fields

This article answers some of the most frequently asked questions (FAQ) related to supplier fields in Payhawk.

## How does Payhawk sync supplier data with my ERP system?

Supplier fields sync automatically with your ERP if you have a native integration such as Xero, QuickBooks Online, etc. Note that when an integration is active, you can’t [manually import suppliers in Payhawk](/help/manually-importing-and-exporting-suppliers).

## How does Payhawk match an expense to a supplier?

Payhawk automatically matches expenses to a supplier in either of the following ways:

- Based on the **Supplier name** and **Supplier VAT** identifier fields found on the document if a document has been uploaded.
- Using the card transaction information if it’s a card payment.