---
title: "List of role permissions for Administrators - Payhawk Help Center"
slug: "list-of-role-permissions"
description: "Check which actions each Payhawk role can perform, from employees and accountants to admins and auditors, and compare permissions across roles in one table."
updated: 2026-10-26T12:03:41Z
published: 2026-10-26T12:03:41Z
canonical: "payhawk.com/list-of-role-permissions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# List of role permissions

In Payhawk, each role comes with specific permissions that control access and responsibilities.

The following table lists the permissions assigned to each Payhawk role.

| **Permission** | **Employee** | **Accountant** | **Administrator** | **IT Administrator** | **Senior AP Specialist** | **Auditor** | **Authorized representative** |
| --- | --- | --- | --- | --- | --- | --- | --- |
| **Single-entity permissions** |
| View company trips | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View travel trips | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Create and edit trips | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Modify company trips | x | x | ✔ | x | x | x | x |
| View dashboard | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View own expenses | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View all company expenses | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View deleted company expenses | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View expense report settings | x | x | ✔ | x | ✔ | ✔ | x |
| Create and submit expenses | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Modify company expenses | x | ✔ | ✔ | x | ✔ | x | x |
| Merge expenses | x | ✔ | ✔ | x | ✔ | x | x |
| Submit others' expenses | x | ✔ | ✔ | x | ✔ | x | x |
| Delete others' expenses | x | ✔ | ✔ | x | ✔ | x | x |
| Mark expenses as paid | x | ✔ | ✔ | x | ✔ | x | x |
| Manage company expense reports | x | ✔ | ✔ | x | ✔ | x | x |
| Link expenses to any request | x | ✔ | ✔ | x | ✔ | x | x |
| View own cards | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View all company cards | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View other teams' cards | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View all company linked cards | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View spend policies | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Manage own cards | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Manage company cards | x | x | ✔ | x | x | x | x |
| Manage team cards | x | x | ✔ | x | x | x | x |
| Manage card linking | x | x | ✔ | x | x | x | x |
| Manage spend policies | x | x | ✔ | x | x | x | x |
| View available funds | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View company cards | x | x | ✔ | x | ✔ | ✔ | x |
| View external bank accounts | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Configure reimbursement bank details | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Manage external bank accounts | x | x | ✔ | x | ✔ | x | x |
| Manage low balance alerts | x | x | ✔ | x | ✔ | x | x |
| Add bank account currencies | x | x | ✔ | x | ✔ | x | x |
| Create external bank accounts | x | x | ✔ | x | ✔ | x | x |
| Create balance withdrawal requests | x | x | ✔ | x | ✔ | x | x |
| Move fund between currency accounts | x | x | ✔ | x | x | x | x |
| Delete external bank accounts | x | x | ✔ | x | ✔ | x | x |
| View requests | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View company requests | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Create and edit requests | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Modify company requests | x | ✔ | ✔ | x | ✔ | x | x |
| Import requests in open status | x | x | ✔ | x | x | x | x |
| View budget data | x | x | ✔ | ✔ | ✔ | ✔ | x |
| Manage budgets | x | x | ✔ | x | x | x | x |
| View suppliers | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| Export suppliers | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Manage suppliers | x | ✔ | ✔ | x | ✔ | x | x |
| Import suppliers | x | ✔ | ✔ | x | ✔ | x | x |
| Modify supplier bank account | x | ✔ | ✔ | x | ✔ | x | x |
| View own subscriptions | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View others' subscriptions | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Manage own subscription | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Update others' subscriptions | x | x | ✔ | x | x | x | x |
| View employees | x | x | ✔ | ✔ | ✔ | ✔ | x |
| Select from All Teams | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View teams page | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View assistants | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View reimbursements employee bank details | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Manage employees | x | x | ✔ | x | x | x | x |
| Change email | x | x | ✔ | x | x | x | x |
| Manage invite with SMS | x | x | ✔ | x | x | x | x |
| Manage team members | x | x | ✔ | x | x | x | x |
| Manage assistants | x | x | ✔ | x | x | x | x |
| Manage reimbursement details | x | ✔ | ✔ | x | x | x | x |
| Download expense reports | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View and schedule exports | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View export templates and mappings | x | x | ✔ | ✔ | ✔ | ✔ | x |
| Configure export settings | x | x | ✔ | ✔ | ✔ | x | x |
| Configure and perform bulk import | x | x | ✔ | x | ✔ | x | x |
| View expenses archive | x | x | ✔ | x | ✔ | x | x |
| View Developer API access | x | x | ✔ | ✔ | x | ✔ | x |
| View external integrations | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View comments | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View settings | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View trips settings | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View SSO settings | x | x | ✔ | ✔ | x | ✔ | x |
| View Labs features | x | x | ✔ | ✔ | x | ✔ | x |
| View global search (HawkSense) | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View the configuration of the Financial Controller Agent | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| View the Implementation Agent | x | x | ✔ | x | x | x | ✔ |
| Manage compliance and KYC | x | x | ✔ | x | x | x | ✔ |
| Delete KYC documents | x | x | ✔ | x | x | x | ✔ |
| Configure account | x | x | ✔ | ✔ | x | x | x |
| Configure the mailbox | x | x | ✔ | ✔ | ✔ | x | x |
| Manage Developer API access | x | x | ✔ | ✔ | x | x | x |
| Manage external integrations | x | x | ✔ | ✔ | x | x | x |
| Configure expense fields | x | x | ✔ | ✔ | ✔ | x | x |
| Manage tax rates | x | x | ✔ | ✔ | ✔ | x | x |
| Configure expense field suggestion source | x | x | ✔ | ✔ | ✔ | x | x |
| Manage expense report settings | x | x | ✔ | x | ✔ | x | x |
| Configure custom fields | x | x | ✔ | ✔ | ✔ | x | x |
| Configure supplier custom fields | x | x | ✔ | x | ✔ | x | x |
| Manage spend types visibility | x | x | ✔ | x | ✔ | x | x |
| Configure per diem | x | x | ✔ | x | ✔ | x | x |
| Configure mileage | x | x | ✔ | x | ✔ | x | x |
| Manage expense workflow | x | x | ✔ | x | ✔ | x | x |
| Configure expense validation rules | x | x | ✔ | x | ✔ | x | x |
| Manage card fund requests | x | x | ✔ | x | x | x | x |
| Manage card request workflow | x | x | ✔ | x | x | x | x |
| Configure request settings | x | x | ✔ | x | ✔ | x | x |
| Manage request workflow | x | x | ✔ | x | ✔ | x | x |
| Create comments | ✔ | ✔ | ✔ | ✔ | ✔ | x | ✔ |
| Delete others' comments | x | x | ✔ | x | x | x | x |
| Update workflow fallbacks | x | x | ✔ | x | x | x | x |
| Manage Payhawk subscriptions | x | x | ✔ | x | x | x | x |
| Complete onboarding checklists | x | x | ✔ | x | x | x | ✔ |
| Modify the configuration of the Financial Controller Agent | x | x | ✔ | ✔ | x | x | x |
| **Group level permissions** |
| View group dashboard | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Manage group settings | x | x | ✔ | ✔ | x | x | x |
| View all budgets | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Manage budgets | x | x | ✔ | x | x | x | x |
| View group employees and teams | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| Manage group employees | x | x | ✔ | ✔ | x | x | x |
| Manage group teams | x | x | ✔ | ✔ | ✔ | x | x |
| View settings | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View roles and permissions | x | x | ✔ | ✔ | ✔ | ✔ | x |
| View group integrations | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View group expense workflows | x | ✔ | ✔ | x | ✔ | ✔ | x |
| View group expense fields | x | ✔ | ✔ | ✔ | ✔ | ✔ | x |
| View group request types | x | ✔ | ✔ | x | ✔ | ✔ | x |
| Complete onboarding checklist | x | x | ✔ | x | ✔ | x | x |
| Configure group entities | x | x | ✔ | ✔ | x | x | x |
| Manage roles and permissions | x | x | ✔ | x | x | x | x |
| Manage group integrations | x | x | ✔ | ✔ | x | x | x |
| Configure group expense workflows | x | x | ✔ | x | ✔ | x | x |
| Configure group spend types | x | x | ✔ | x | ✔ | x | x |
| Configure group expense fields | x | x | ✔ | ✔ | ✔ | x | x |
| Manage expense categories | x | x | ✔ | ✔ | x | x | x |
| Configure custom fields | x | x | ✔ | ✔ | ✔ | x | x |
| Configure group request types | x | x | ✔ | x | ✔ | x | x |
| Configure & perform bulk import | x | x | ✔ | ✔ | x | x | x |
| Configure the mailbox | x | x | ✔ | ✔ | ✔ | x | x |
| View group API keys and developer settings | x | x | ✔ | ✔ | x | ✔ | x |
| View group beta features (labs) | x | x | ✔ | ✔ | x | ✔ | x |
| Manage group API keys | x | x | ✔ | ✔ | x | x | x |
| Manage group beta features (labs) | x | x | ✔ | ✔ | x | x | x |