---
title: "Additional supplier fields for Administrators - Payhawk Help Center"
slug: "managing-additional-supplier-fields"
description: "Create and set custom supplier fields as required, add values for predefined lists, and delete fields and values if no longer needed."
updated: 2026-10-27T14:44:33Z
published: 2026-10-27T14:44:33Z
canonical: "payhawk.com/managing-additional-supplier-fields"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing additional supplier fields

As a Payhawk Administrator, you have full control over the additional (custom) supplier fields that are displayed in the **Suppliers** > **Details** > **Additional** section in Payhawk.

## **Creating additional supplier fields**

You can show more details for each supplier by adding as many as necessary complementary fields.

For example, you can add the **Emissions scope** custom supplier field which will allow your company to collect and track environmental, social, and corporate governance (ESG) data related to your suppliers:

1. Log in to the [Payhawk Web Portal](https://portal.payhawk.com).
2. Open the app switcher in the top-left corner and go to **Settings** > **Supplier fields** > **Additional fields.**
3. Click on **+ Add field**.
4. In the panel that opens, provide the following details:
  - The name of the field.
  - The type of the field:
    - A predefined list means that the Payhawk users will choose between predefined values for the additional supplier field. You need to [provide values for the additional supplier fields with predefined lists](/help/managing-additional-supplier-fields#h_ab5cffa6cb).
    - A free-text input means that Payhawk users will be able to add free text in the custom supplier field.
    - A file upload means the Payhawk users will be able to add files to this custom supplier field.
  - Whether this field will be required for a supplier or not. [You can later turn on or off, respectively, the requirement](/help/managing-additional-supplier-fields#h_5d2a27dc60).
5. Click **Add field** to confirm the creation of the additional supplier field.

![Settings, Supplier fields page with the Add field panel open: name Emissions scope, type Predefined list, Required field switched on.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_add_field_20261009_ai.png)

## Deleting additional supplier fields

You may also need to delete an additional supplier field altogether:

1. Open the app switcher in the top-left corner and go to **Settings** > **Supplier fields** > **Additional fields** > **Emissions Scope**.
2. Click on the three dots menu and select the **Delete** option.
3. In the dialog that opens, check the checkbox and click on **Delete label**.

![Emissions scope supplier field with the three dots menu open on Delete, and the Delete label dialog with the confirmation checkbox ticked.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_delete_field_20261009_ai.png)

## Adding values for predefined additional supplier fields

After the custom **Emissions scope** supplier field has been created, you need to add its predefined list of values for Payhawk users to select from:

1. Open the app switcher in the top-left corner and go to **Settings** > **Supplier fields** > **Additional fields** > **Emissions Scope** > **Values.**
2. Click on the **+ Add value** button. In the panel that opens, fill in the new values in the **Label** field. Repeat this step for any value you want to add to the additional supplier field.

![Values tab of the Emissions scope supplier field with the values Carbon emissions and Fair trade, and the Label panel for Fair trade open.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_add_value_20261009_ai.png)

## Deleting values for predefined additional supplier fields

If a value for a predefined supplier field is no longer applicable or needed, you can delete it:

1. Open the app switcher in the top-left corner and go to **Settings** > **Supplier fields** > **Additional fields** > **Emissions Scope** > **Values**.
2. Hover over the desired value and click on the **Trash** icon.
3. In the dialog that opens, check the checkbox and click on **Delete label**.

![Values tab with the Trash icon shown on the hovered Fair trade value, and the Delete label dialog with the confirmation checkbox ticked.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_delete_value_20261009_ai.png)

## Setting an additional supplier field as required

If needed, you can later change the setting about whether the additional supplier field is required or not.

1. Open the app switcher in the top-left corner and go to **Settings** > **Supplier fields** > **Additional fields** > **Emissions** **Scope** > **Settings**.
2. Switch on or off the **Required field** toggle button.
3. Click on **Save changes** to confirm your choice.

![Settings tab of the Emissions scope supplier field with the Required field toggle and the Save changes button.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_required_setting_20261009_ai.png)