---
title: "Managing expense report expenses in the app"
slug: "managing-expense-report-expenses-in-the-app"
description: "Add new expenses to an existing expense report, or add and remove expenses from a report in the Payhawk app. Find out how to keep your report accurate."
updated: 2026-10-26T12:33:51Z
published: 2026-10-26T12:33:51Z
canonical: "payhawk.com/managing-expense-report-expenses-in-the-app"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing expense report expenses in the app

As an employee, you can create new expenses and add them to an existing report, or add and remove existing expenses from a report.

## Adding new expenses to existing expense reports

> [!TIP]
> Expenses can be added only to unsubmitted expense reports.

You can add new expenses to an existing report in the following way:

1. In the Payhawk Mobile App, go to **Spend**.
2. Payhawk will display a prompt for you to submit any pending expense reports:
  1. Tap **View**.
  2. Select the desired expense report.
  3. On the next screen, tap **Add new expense**.
3. On the next screen, select a spend type for your expense.
4. Upload the receipt and confirm by tapping **✔**.
5. Enter the amount and tap **Continue**. As a result, Payhawk will pre-fill the available data of the expense report.
  - If no changes are needed, tap **Submit**.
  - If you want to edit the data, modify it and tap **Save**. As a result, the expense will be added to your report.
6. When done, tap **Submit report**.

![Adding a new expense to a report in the mobile app: the report, Add, Bill, the uploaded receipt, the amount, the expense details, and the report with the new expense.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/managing-expense-report-expenses-in-the-app-01_20261009_ai.png)

## Adding and removing existing expenses from a report

As an expense owner, you can add an expense to your existing report after it's been created.

1. In the Payhawk Mobile App, select the report.
2. Tap its three-dot menu and select **Manage expenses**.
3. In the dialog that opens:
  1. To add more expenses to the report, select the desired ones from the list.

The list of other expenses will include those that you own, have not yet been submitted, fall outside the defined period, and are of a supported expense report type.
  2. To remove expenses from the report, deselect the desired ones from the list.
4. Tap **Save**.

![An expense report in the mobile app, its three-dot menu with Manage expenses, and the Manage report expenses screen.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/managing-expense-report-expenses-in-the-app-02_20261009_ai.png)

## Useful resources

- [Managing expense reports in the app](/help/managing-expense-reports-in-the-app)