---
title: "Managing expense report expenses in the Web Portal"
slug: "managing-expense-report-expenses-in-the-portal"
description: "Manage expense report expenses in the Payhawk portal: create, add and remove individual expenses from expense reports on the Payhawk spend management platform."
updated: 2026-10-27T16:02:30Z
published: 2026-10-27T16:02:30Z
canonical: "payhawk.com/managing-expense-report-expenses-in-the-portal"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing expense report expenses in the Web Portal

As an employee, you can create new expenses and add them to an existing report, or update a report by adding or removing existing expenses.

> [!TIP]
> Payhawk Accountants and Payhawk Administrators can also create expenses on behalf of employees, add them to reports, and manage employee expense reports.

## Creating expenses and adding them to a report

As an expense owner, you can add an expense to your existing report at the time you create it. You can do this either before you submit the report or after it's been returned to you for editing.

To add new expenses to an existing report:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner, go to **Spend**, and select the desired expenses.
2. In the flyout dialog:
  1. Choose **Add to an existing report**.
  2. From the drop-down list, select the desired report.
  3. Click **Add to an existing report** to add the selected expenses to the existing report.

![An expense selected in Spend and the Add to an existing report panel with the expense report selected. An expense that is already part of a report shows the report icon next to its amount.](https://cdn.payhawk.com/recurring-request-icon_20261021_ai/managing-expense-report-expenses-in-the-portal-01_20261021_ai.png)

## Adding existing expenses to a report

As an expense owner, you can add an expense to your existing report after it's been created. You can do this either before you submit the report or after it's been returned to you for editing.

To add existing expenses to an existing report:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), select the report.
2. Click on its three-dot menu and select **Manage expenses**.
3. In the dialog that opens, to add more expenses to the report, select the desired ones from the list.

The list of other expenses will include those that you own, have not yet been submitted, fall outside the defined period, and are of a supported expense report type.
4. Click on **Save**.

![An expense report with the Manage report expenses panel listing the expenses that can be part of the report.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/managing-expense-report-expenses-in-the-portal-02_20261009_ai.png)

Alternatively, to add an expense to a report:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend**.
2. Select the expense you want to add.
3. Click on its three-dot menu and select **Add to an expense report**.
4. In the dialog that opens, select the expense report to which you want to add that expense from the drop-down list.
5. Click on **Save**.

## Removing existing expenses from a report

As an expense owner, you can remove an expense from your existing report. You can do this either before you submit the report or after it's been returned to you for editing.

To remove existing expenses from an existing report:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), select the report.
2. Click on its three-dot menu and select **Manage expenses**.
3. In the dialog that opens, deselect the desired ones from the list.
4. Click on **Save**.

![An expense report with the Manage report expenses panel, where you deselect expenses to remove them.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/managing-expense-report-expenses-in-the-portal-04_20261009_ai.png)

Alternatively, to remove an expense from an expense report:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), select the report.
2. Select the expense you want to remove.
3. Click on its three-dot menu and select **Remove from report**.
4. In the dialog that opens, click on **Confirm**.

![The three-dot menu of an expense in a report with Remove from report, and the Remove expenses from report dialog.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/managing-expense-report-expenses-in-the-portal-05_20261009_ai.png)

## Useful resources

- [Managing expense reports in the portal](/help/managing-expense-reports-in-the-portal)