---
title: "Managing spend in the Mobile App"
slug: "managing-expenses-in-the-app"
description: "Edit or delete unsubmitted expenses in the Payhawk mobile app, change submitted or approved expenses, and update or delete expenses an approver returned to you."
updated: 2026-10-19T10:30:08Z
published: 2026-10-19T10:30:08Z
canonical: "payhawk.com/managing-expenses-in-the-app"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing spend in the Mobile App

In the Payhawk Mobile App, you can edit or altogether delete your existing expenses before your expense requests have been approved.

## Specifics

- Paid and reviewed expenses cannot be deleted either by employees or by Payhawk Accountants or Payhawk Administrators.
- Pending approval, approved, and rejected expenses can be edited or deleted only by Payhawk Administrators.

## Editing and deleting unsubmitted expenses

To edit an expense in the Payhawk Mobile App that you created but haven't yet submitted:

1. In the Payhawk Mobile App, go to **Spend** and tap the expense you want to edit.
2. On the next screen, tap any of the details. Update them and tap **Save**.

Alternatively, to delete the expense, select it, tap its three-dot menu, and choose the **Delete** option from the list. Next, select **Delete** to confirm your choice.

![Spend list in the Payhawk Mobile App, an expense with its three-dot menu open on Delete expense, and the Delete expense confirmation.](https://cdn.payhawk.com/Mobile%20app%3ARefresh-Dec25/managing_expenses_1_2_20261009_ai.png)

## Editing submitted or approved expenses

When submitting expenses, that is, when requesting them to be approved, reviewed, and paid, you may have included the wrong data or missed adding an optional detail, for example.

In such cases, you can edit expenses you have already submitted or that have already been approved without having to wait for the approver to explicitly return them to you.

> [!TIP]
> The return for editing action of the expense will be added to its audit log and can be viewed in the [Activity section of the expense in the Payhawk Web Portal](/help/viewing-expense-activity).

To update your submitted expense:

1. In the Payhawk Mobile App, go to **Spend** > **All**.
2. Select the desired expense and tap **Edit**.
3. If your submitted expense has already been approved by some or all approvers, a confirmation dialog will open - tap **Edit**. Update the necessary details and tap **Submit**.

![An approved expense with Edit, the confirmation that the expense is already approved by some approvers with Edit expense, and the expense details with Submit.](https://cdn.payhawk.com/Mobile%20app%3ARefresh-Dec25/managing_expenses_2_2_20261009_ai.png)
4. If your submitted expense hasn't been approved yet, after tapping **Edit**, update the necessary data, and tap **Submit**.

![Spend list in the Payhawk Mobile App, a pending expense with Edit, and the expense details with Submit.](https://cdn.payhawk.com/Mobile%20app%3ARefresh-Dec25/managing_expenses_3_2_20261009_ai.png)

## Editing and re-submitting, or deleting returned expenses

Your approver may have returned an expense request for you to update. Once the expense is returned:

- Payhawk will [notify you in the Payhawk Mobile App and by email](/help/submission-and-approval-notifications).
- You can view the reason for returning the request under the **Activity** tab of the expense.

To edit and submit your returned expenses, or altogether delete them, follow the same steps described in the current article.

## Useful resources

- [Overview of company expenses for employees](/help/overview-of-company-expenses-for-employees)
- [Uploading expense documents and using the camera](/help/managing-receipts-and-invoices-in-the-app)
- [Creating and submitting expenses with Payhawk on the web](/help/creating-and-submitting-card-expenses)
- [Creating and submitting expenses on mobile](/help/submitting-expenses-in-bulk)
- [Submitting invoices for expenses through the Mailbox](/help/overview-of-the-mailbox)