---
title: "Copying and reordering fields for Administrators - Payhawk Help Center"
slug: "managing-fields-for-expense-types"
description: "Copy the setup of a field, with its settings, values, and dependencies, from one expense type to others, and drag and drop categorization fields to reorder."
updated: 2026-10-27T14:43:43Z
published: 2026-10-27T14:43:43Z
canonical: "payhawk.com/managing-fields-for-expense-types"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Copying and reordering fields in spend types

You can copy the setup of a field from one spend type to another spend type, including the settings, values, and dependencies of the field to save time and effort.

## Copying fields setup to other spend types

To copy setup of fields:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Settings** > **Spend** > **Spend types**.
2. Select the desired spend type by clicking on it, for example, **Bill**.
3. Navigate to its **Fields** tab.
4. Click on the three-dot menu next to the field whose setup you want to copy and select **Copy to other types**.
5. In the panel that opens, select the checkboxes next to the desired spend types, for example, **Mileage** and **Reimbursement**.
6. Select the checkbox to confirm that you understand that this action will replace the existing configuration in the specified types.
7. Click on **Confirm**.

![Fields tab of the Bill spend type with the Note field's menu open on Copy to other types, and the Copy to other types panel with Mileage, Reimbursement and the confirmation checkbox selected.](https://cdn.payhawk.com/GA%3AFields%20library/article_5_20261009_ai.png)

## Reordering categorization fields

To reorder categorization fields:

1. Open the app switcher in the top-left corner and go to **Settings** > **Spend** > **Spend types**.
2. Select the desired spend type by clicking on it, for example, **Bill**.
3. Navigate to its **Fields** tab.
4. Under **Categorization**, drag and drop fields to reorganize them in a way that they must appear in **Spend**.