---
title: "Managing receipts and invoices in the Mobile App"
slug: "managing-receipts-and-invoices-in-the-app"
description: "Attach receipts and invoices in the Payhawk mobile app: take photos, upload files, add several documents to one expense, replace them, and match invoices."
updated: 2026-10-19T10:32:03Z
published: 2026-10-19T10:32:03Z
canonical: "payhawk.com/managing-receipts-and-invoices-in-the-app"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing receipts and invoices in the Mobile App

To upload expense documents in Payhawk, you can take a photo using your phone’s camera and benefiting from Payhawk's data extraction tool, upload images from your gallery, add PDF files from your **File** folder, or share documents directly from your email using your device’s file-upload feature.

You can also use the built-in camera tools to enhance document quality and attach multiple documents to a single expense, if needed.

## Taking photos of receipts and invoices or adding them as images and files from your phone

When creating an expense on your mobile device, you can attach a receipt or invoice by using one of the following methods, depending on your situation:

- Use your phone’s camera to capture the document at the time of creating the expense.
  - Payhawk’s data extraction tool will automatically detect the document, take the photo, adjust its edges, and extract supplier data for you.
  - Alternatively, you can take the photo manually if preferred.
- Upload an image from your phone’s photo gallery.
- Attach a file from your phone’s **File** folder.

![Two Payhawk mobile app screens: the New Reimbursement camera detecting a receipt, and the Select document options From Photo Gallery and From Files.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/photo_image_file_20261009_ai.png)

## Uploading multiple receipts and invoices for an expense

In Payhawk, you can add two or more receipts and invoices to an expense, both when creating the expense and after that.

> [!TIP]
> Payhawk's data extraction will suggest the expense data from the first document you upload.

- To attach multiple receipts or invoices to a bill, reimbursable expense, or an already created card expense, open the expense and tap the **+** (plus) button. For more information, see the [article on creating and submitting expenses from the Payhawk Mobile App](/help/submitting-expenses-in-bulk).

![Payhawk mobile app: the receipt preview with the add document icon, then the camera ready to capture another receipt for the same expense.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/uploading_multiple_20261009_ai.png)
- You can add additional documents to submitted, unsubmitted, or returned expenses. To do this, first [select the **Edit** option](/help/managing-expenses-in-the-app), then tap the **+ (plus)** button to upload more files.
- If you've accidentally uploaded a receipt or invoice to the wrong expense, you can [move it to the correct one using the **Move to another expense** option](/help/managing-receipts-and-invoices-in-the-portal) in the Payhawk Web Portal.

![Document viewer three-dot menu in the web portal with the Move to another expense option highlighted.](https://cdn.payhawk.com/Emp%3AExpenses/move_file_to_another_expense_menu_20261005_manual.png)

## Rotating attached receipts and invoices

After taking a photo of your expense document, you can rotate the image by tapping the **Edit** icon.

![Payhawk mobile app: the receipt preview with the Edit (pencil) icon, then the edit screen where you can crop and rotate the receipt.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/uploading_edit_20261009_ai.png)

## Improving the readability of attached receipts and invoices

If the data on the expense document is difficult to read, you can enhance its readability by using the display modes available via the **Stars** icon.

![Payhawk mobile app: the receipt preview before and after tapping the Stars icon to switch the display mode.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/magic_mode_20261009_ai.png)

## Removing and replacing attached receipts and invoices

If the image of a receipt or invoice you uploaded while creating the expense is of poor quality, you can replace it in the following way:

1. Open the expense, tap the three-dot menu, and select **Discard document**.
2. Confirm your action by tapping **Discard document** again.

You can now take a new photo or upload a clearer image or file from your mobile device.

> [!TIP]
> If the expense has already been approved or reviewed, ask the approver or reviewer to return it to you. Once it's returned, you’ll be able to edit the expense and replace the document with the correct version.

![Payhawk mobile app: the Spend list, an opened expense with the three-dot menu showing Discard document, and the Discard document confirmation.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/managing_receipts_6_20261009_ai.png)

## Uploading receipts and invoices to Payhawk via your device's file-share functionality

You can also use your mobile device’s native file-sharing feature to upload receipts or invoices, saved as files or images, directly to Payhawk.

1. On your phone, open the image or the file.
2. Tap the **Share** button.
3. From the list of options, select the Payhawk Mobile App.
4. Follow the instructions.

![Sharing a PDF invoice to the Payhawk mobile app: the phone's share sheet with Payhawk, the Attach to existing list, and the invoice preview before attaching it.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/share_with_payhawk_match_existing_20261009_ai.png)

## Manually associating unmatched invoices to expenses

Invoices sent to the Payhawk [Mailbox](/help/overview-of-the-mailbox) are automatically matched to the corresponding expenses.

If the system cannot find a match, you'll need to manually match the expense document to the expense in the following way:

1. Check your Payhawk Inbox for unmatched invoices.
2. Manually map the invoice to the appropriate expense in the system.
3. Confirm that the invoice is correctly linked to the expense record.

![Payhawk mobile app: a document for review in the Inbox with Add as… and Discard, the Attach to existing list of expenses, and the invoice preview before attaching it.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/match_unmatched_invoices_app_20261009_ai.png)

## Useful resources

- [Supported file formats](/help/supported-file-formats)