---
title: "Managing scheduled payments"
slug: "managing-scheduled-payments"
description: "Authorize scheduled bills and reimbursements, override a scheduled date to pay right away, or return a payment for details confirmation and reschedule it."
updated: 2026-10-27T14:17:56Z
published: 2026-10-27T14:17:56Z
canonical: "payhawk.com/managing-scheduled-payments"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing scheduled payments

Once the payment details for a bill or reimbursable expense have been confirmed, the expense will move from the **Pay** > **Confirm details** to the **Pay** > **Authorize** tab. From here, you can [authorize the scheduled expense](/help/paying-expenses-one-by-one), override its scheduled date, or return it for details confirmation and reschedule it altogether.

> [!TIP]
> Scheduled payments that have been authorized will appear under the **Pay** > **Scheduled** tab. Once they are processed on their scheduled date, they'll move under the **All** tab.

> [!WARNING]
> FX payments cannot be scheduled because future exchange rates cannot be predicted or locked in advance.

## Overriding scheduled payment dates for bills or reimbursements

You can also override the scheduled payment date for a bill or a reimbursement and immediately execute it in the following way:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **All spend** > **Pay** > **Authorize** tab.
2. Select the desired expense by clicking on it.
3. Click on its three-dot menu and select the **Pay now** option. As a result, a payment run will initiate, and you'll need to [authorize the payment on your phone](/help/paying-expenses-one-by-one).

![Payhawk Company spend page on the Pay tab, Confirm details sub-tab, listing three bills from Quorvel Software, Taskmere and Deskbury Supplies.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/managing-scheduled-payments-01.png)

Even after a scheduled bill or reimbursement has been authorized, you can still override its scheduled date and pay it immediately in the following way:

1. Open the app switcher in the top-left corner and go to **Spend** > **All spend** > **Pay** > **Scheduled** tab.
2. Select the desired expense by clicking on it.
3. Click on its three-dot menu and select the **Pay now** option. As a result, a payment run will initiate, and you'll need to [authorize the payment on your phone](/help/paying-expenses-one-by-one).

![Payhawk Spend app showing the Company spend list on the Pay tab, Confirm details sub-tab, with three bills from suppliers.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/managing-scheduled-payments-02.png)

## Returning scheduled bills or reimbursements for details confirmation

You can return a scheduled bill or reimbursement for details confirmation and reschedule it.

> [!TIP]
> You can return expenses for details confirmation from both the **Pay** > **Authorize** and **Pay** > **Scheduled** tabs.

This example shows how to return a payment for details confirmation before it has been authorized.

1. Open the app switcher in the top-left corner and go to **Spend** > **All spend** > **Pay** > **Authorize** tab.
2. Select the desired expense.
3. Click on its three-dot menu and select the **Return for details confirmation** option. As a result, the expense will move to the **Pay** > **Confirm details** tab, from where authorized people at your company can reschedule it.

![Payhawk Company spend list on the Pay > Confirm details tab, showing three bills awaiting payment.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/managing-scheduled-payments-03.png)

Authorized payments can still be rescheduled from the **Pay** > **Scheduled** tab by using the same steps described above. If funds are insufficient when opening a scheduled payment, the system will display a warning.

![Payhawk Company spend page on the Pay > Confirm details tab, listing three bills awaiting payment.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/managing-scheduled-payments-04.png)

## Useful resources

- [Scheduling bill payments and reimbursements](/help/scheduling-payments-for-bills-and-reimbursables)
- [Color codes for expenses](/help/overview-of-expenses-for-accountants)