---
title: "Marking expense reports as paid"
slug: "marking-expense-reports-as-paid"
description: "Mark expense reports as paid in Payhawk: track payment statuses, generate payment files and update reimbursements on the Payhawk spend management platform."
updated: 2026-10-27T14:17:37Z
published: 2026-10-27T14:17:37Z
canonical: "payhawk.com/marking-expense-reports-as-paid"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Marking expense reports as paid

In Payhawk, you can mark expense reports that have been paid outside of the system as paid, generate payment run files with expense details, and upload them to your bank.

Expense reports can be marked as paid individually or in bulk. If SEPA XML payment run files are enabled for your bank account, Payhawk will generate one file including all selected expense reports.

These expense reports are also exported to your ERP system (for supported integrations) or included in the export file (for on-demand exports).

## Specifics

An expense report can be marked as paid when the following criteria have been satisfied:

- The expense report has been reviewed.
- The expense report contains at least one payable expense that has not yet been paid.
- If you have a linked external bank account that uses SEPA XML files, you must first confirm the report's payment details before you can mark the expense report as paid.

For more information:

- [Confirming and paying expense reports one by one](/help/paying-expense-reports)
- [Confirming and paying expense reports in bulk](/help/paying-expense-reports-in-bulk)

## Marking single expense reports as paid

Marking expense reports as paid follows the same guidelines as [marking single expenses as paid](/help/marking-expenses-as-paid#marking-single-expenses-as-paid):

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Expense reports**, then select the **Confirm Details** or **Authorize** tab.
2. Select the checkbox against the expense report you want to mark as paid.
3. In the dialog that opens:
  1. Select the **Mark as paid** option.
  2. Fill in any required details.
  3. Click on **Mark as paid**.

![Expense report open on the Confirm Details tab with its three-dot menu showing Mark as paid, and the Mark as paid panel with payment source, payment date, and the Mark as paid button.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/marking-expense-reports-as-paid-01_20261008_ai.png)

## Marking expense reports as paid in bulk

Marking expense reports as paid follows the same guidelines as [marking expenses as paid in bulk](/help/marking-expenses-as-paid#marking-expenses-as-paid-in-bulk).

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Expense reports**, then select the **Confirm Details** or **Authorize** tab.
2. Select the checkboxes against the expense reports you want to mark as paid.
3. In the dialog that opens:
  1. Click on the **Mark as paid** option.
  2. Fill in any required details.
  3. Click on **Mark as paid**.

## Useful resources

- [Reviewing expense reports](/help/reviewing-expense-reports)