---
title: "Internal fund transfers for Administrators - Payhawk Help Center"
slug: "moving-funds-between-payhawk-currency-accounts"
description: "Move funds between your Payhawk currency accounts in the same currency or with FX, review the live J.P. Morgan rate, and match transfers by reference code."
updated: 2026-10-27T14:17:19Z
published: 2026-10-27T14:17:19Z
canonical: "payhawk.com/moving-funds-between-payhawk-currency-accounts"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Transferring funds between Payhawk currency accounts

Employees with access to the **Funds** app can transfer funds between their company's Payhawk currency accounts - both in the same currency and across different currencies (FX payments).

Each internal transfer generates a unique reference code used to match the outgoing and incoming transactions. Both an outgoing (negative) and an incoming (positive) transaction appear with the same reference number for easy reconciliation.

## Types of transfers

Payhawk supports two types of internal fund transfers:

- Same-currency transfers - Move funds between Payhawk accounts in the same currency (for example, EUR debit to EUR credit).
- FX payments - Move funds between Payhawk accounts in different currencies (for example, from your GBP account to your EUR account), with real-time currency conversion.

## Supported currencies

You can make internal transfers in the currencies in which you can also open Payhawk currency accounts and issue Payhawk cards, namely, EUR, GBP, USD, PLN, DKK, and CHF.

## Supported directions

You can make internal same-currency transfers:

- From debit to debit Payhawk balances
- From debit to credit Payhawk balances

You can make internal FX transfers from debit to debit Payhawk balances.

> [!TIP]
> - You can top up your Payhawk credit balance by transferring funds from a Payhawk debit balance held in the same currency.
> - Payhawk credit balances are designed for card expenses and are topped up through transfers from your other Payhawk balances.

## FX rates

- For FX payments between own currency accounts, the exchange rate is live and sourced from J.P. Morgan.
- The FX rate shown on the review screen is valid for 3 minutes. If the quote expires before you confirm the transfer, you can click on **Refresh quote** to get a new rate (valid for another 3 minutes), or cancel the operation.
- Once you click **Move** to confirm the transfer, the rate is locked and the transfer will be executed at that value.

> [!TIP]
> The FX rates for internal transfers between own currency accounts (live from J.P. Morgan) are different from the FX calculations used for expense reporting relative to your base currency, which are calculated using central bank rates.

## Error messages

If any [limitations](/help/moving-funds-between-payhawk-currency-accounts#supported-directions) apply or another issue occurs, Payhawk will display an error message explaining the reason, for example: **Insufficient funds**, **Invalid transfer amount**, **Invalid payment details**, or **Something went wrong**.

## Transferring funds

To transfer funds between your Payhawk currency accounts:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), navigate to **Funds** and select the source Payhawk currency account.
2. Click on **Move**.
3. In the panel that appears:
  1. Choose the target account from the drop-down. This can be an account in the same currency or a different currency.
  2. Enter the transfer amount.
  3. Click on **Review order**.
4. On the review screen:
  1. For same-currency transfers, verify the transfer details and any applicable fees.
  2. For FX payments, review the transfer details including the live FX rate and the amount the recipient account will receive. The rate is valid for 3 minutes. If it expires, click on **Refresh quote** to get an updated rate, or cancel the operation.

![Review screen of an FX transfer with the expired quote message and the Refresh quote button.](https://cdn.payhawk.com/Adm%3AFunds/fx_quote_expired_20261015_ai.png)
5. Click on **Move** to confirm.
6. On the success screen, click on **Close**.

![EUR debit account, the Move funds panel and the review screen of the transfer.](https://cdn.payhawk.com/Adm%3AFunds/move_funds_between_accounts_20261015_ai.png)