---
title: "Overview of subscriptions for employees"
slug: "overview-of-subscriptions-for-employees"
description: "Overview of employee subscriptions in Payhawk spend management: subscriptions detecting and expense tracking."
updated: 2026-10-19T11:35:47Z
published: 2026-10-19T11:35:47Z
canonical: "payhawk.com/overview-of-subscriptions-for-employees"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Overview of subscriptions for employees

Subscriptions (or recurring payments) are a major part of the expense cycle for a business. With time, it may become difficult for the employees and the Finance team to keep track of the due amounts, their volume, and the charged corporate cards. Additionally, subscription amounts tend to increase, which may lead to accountants missing updates in company spending.

## The Subscriptions app

In Payhawk, subscriptions are recurring company expenses that are paid with corporate cards or through bank transfers, and are listed under the **Subscriptions** app.

In the **Subscriptions** app, employees can see an overview and statistics of the subscriptions that are due from their corporate cards or any bank transfer expenses they've marked as subscriptions. For example, under the **% CHANGE** tab, you can see what's the amount you've paid for the previous period compared to the current period.

![The Subscriptions app listing a subscription with its amount, % change, payment method, category, owner and next due date.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/overview-of-subscriptions-for-employees-01_20261009_ai.png)

## Detecting subscriptions

Payhawk tracks all subscription payments from cards and bank payments.

To detect subscriptions, Payhawk has acquired the following strategies:

- Tracking expenses.
  - When a new expense is created, the system checks the expense feed and identifies whether this expense is recurring on a monthly, quarterly, or annual basis, and also the owner (submitter) of that subscription.
  - If such a subscription exists, Payhawk automatically adds the expense to the relevant subscription.
  - Each expense that is part of a subscription will display a revolving icon next to its amount.

![The Spend list filtered by a subscription, with the revolving icon next to each amount.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/overview-of-subscriptions-for-employees-02_20261009_ai.png)

- Reviewing the existing suppliers' database.
  - Payhawk searches through its database of subscription suppliers.
  - Whenever an expense due to such a supplier has been created, the system automatically prompts the submitter that this is likely to be a recurring payment (subscription).
- Monitoring user input.
  - Payhawk also looks for user input that may indicate a recurring payment.

## Specifics

When managing subscriptions in Payhawk, note that all expenses within a subscription must match the subscription’s supplier and must use the same payment type (either all card payments or all bill payments). Payhawk does not allow mixing card and bill payments within a single subscription.

## Useful resources

- [Creating and deleting subscriptions](/help/creating-and-deleting-subscriptions)
- [Editing subscriptions](/help/editing-subscriptions)
- [Archiving subscriptions](/help/archiving-subscriptions)
- [Adding and removing expenses from existing subscriptions](/help/adding-and-removing-expenses-from-existing-subscriptions)
- [Viewing and tracking subscriptions](/help/viewing-and-tracking-your-subscriptions)