---
title: "Overview of supplier fields"
slug: "overview-of-supplier-fields"
description: "Learn about supplier fields in Payhawk: understand field options and how to organize supplier data on the Payhawk spend management platform."
updated: 2026-10-19T12:44:48Z
published: 2026-10-19T12:44:48Z
canonical: "payhawk.com/overview-of-supplier-fields"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Overview of supplier fields

The available supplier fields are part of the supplier management solution provided by Payhawk. They enhance the data for each company supplier by providing additional information about that supplier which your company considers important and, therefore, requires to be filled in.

## Adding your existing supplier data to Payhawk

Payhawk Accountants and Payhawk Administrators can populate the existing supplier records of the company manually by using the Excel template file. For more information, see the article about [manually importing and exporting suppliers in Payhawk](/help/manually-importing-and-exporting-suppliers).

Suppliers can also be synced automatically if you have connected Payhawk to your ERP system (accounting software). For more information:

- [Syncing suppliers between Payhawk and ERP systems](/help/syncing-suppliers-between-payhawk-and-erp-systems)
- [Supported integrations in Payhawk](/help/erp-systems)

## Viewing the consolidated supplier data

The management of the supplier records happens in the **Suppliers** app which acts as a single source of truth for your supplier data. For more information, see the section about the [benefits of the Payhawk supplier management solution](/help/overview-of-suppliers-for-accountants).

## Available supplier data and operations

Each supplier in Payhawk has a **Details** and an **Expense categorization** section.

- The **Details** section includes general, payment, contact, and additional information about a supplier.
- The **Expense categorization** section includes information about the pre-defined category for the expenses associated with that supplier.

For more information, see the [suppliers overview article for Payhawk Accountants](/help/overview-of-suppliers-for-accountants).

![Suppliers app with a supplier record open on the Details tab (General, Payment, Contact and Additional sections), and the same record on the Expense categorization tab.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_details_and_categorization_20261009_ai.png)

Payhawk Accountants and Payhawk Administrators can do various operations with the supplier records such as creating and editing them. For more information:

- [Creating, archiving, and searching for suppliers](/help/creating-archiving-and-searching-for-suppliers)
- [Editing, viewing, and applying supplier details](/help/editing-viewing-and-applying-supplier-details)
- [Editing the supplier expense categorization](/help/editing-the-supplier-expense-categorization)

## Available supplier fields

Payhawk provides the following types of supplier fields to help you tailor the supplier records for your company needs:

## Built-in (default) supplier fields

Except for the optional **External ID** field, the built-in fields are the supplier fields that are included in the **Suppliers** > **Details** > **General** section. Their default source definition is only visible to Payhawk Administrators in the **Settings** > **Supplier fields** > **Built-in fields**.

![Settings, Supplier fields page with the Built-in fields list: Supplier name, Tax number, Country and Address, with who can see them and whether they are required.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_built_in_20261009_ai.png)

## Additional (custom) supplier fields

The additional supplier fields are displayed in the **Suppliers** > **Details** > **Additional** section and include any custom supplier fields that are pre-defined by Payhawk Administrators from the **Settings** > **Supplier fields** > **Additional fields** section.

![Additional fields section of the Supplier fields page with the + Add field button and the Emissions scope predefined list field.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/supplier_fields_additional_20261009_ai.png)

## Next steps

- [Managing additional supplier fields](/help/managing-additional-supplier-fields)