---
title: "Reimbursing your employees"
slug: "reimbursing-your-employees"
description: "Pay mileage, per diem, and other reimbursable expenses to your employees from the web portal, either right away or automatically on their scheduled date."
updated: 2026-10-27T14:18:00Z
published: 2026-10-27T14:18:00Z
canonical: "payhawk.com/reimbursing-your-employees"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Reimbursing your employees

Payhawk provides options for you to reimburse your employees directly from the Payhawk Web Portal. You can also save money and time and be more efficient by [making reimbursable payments in bulk](/help/paying-expenses-in-bulk) as well as [editing the reimbursable details of an employee if required](/help/updating-employees-reimbursement-details).

> [!TIP]
> You can reimburse your employees abroad by making [global bank payments directly from Payhawk](https://help.payhawk.com/en/articles/8205792-overview-of-global-bank-payments-in-payhawk).

## Paying reimbursements set for immediate payment

To execute a mileage, per diem, or other reimbursable payment:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Spend** > **Pay** > **Authorize** tab.
2. Select the reimbursable expense you want to pay by clicking on it. As a result, Payhawk will automatically load the reimbursement details provided by the employee.
3. Click on **Authorize**. As a result, you'll receive a push notification to authorize the payment on your phone and execute the payment.

![Payhawk Company spend list on the Submit tab, showing reimbursable, card and bill spend with amounts, types, notes and categories.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37836148693-1/reimbursing-your-employees-01.png)

After the money leaves your Payhawk account, the employee will receive a push notification on their device informing them they have been reimbursed.

## Paying scheduled reimbursements

If a mileage, per diem, or other reimbursable expense has been authorized for a scheduled payment and is under the **Pay** > **Scheduled** tab, it will be automatically executed by the system [if the funds in the respective currency account are sufficient](/help/checking-funds-availability) on the scheduled day.

- Scheduled reimbursements will be executed at 12PM Bulgarian time (GMT+3) on the set day.
- If the system has not been able to execute a scheduled reimbursement due to insufficient funds, Payhawk will return the expense under the **Pay** > **Authorize** tab and display an error message.

## Useful resources

- [Paying suppliers and reimbursing your employees in bulk](/help/paying-expenses-in-bulk)
- [Updating your employees' reimbursable details](/help/updating-employees-reimbursement-details)
- [Color codes for expenses](/help/overview-of-expenses-for-accountants)