---
title: "Reviewing expenses"
slug: "reviewing-expenses"
description: "Review expenses individually or in bulk in the Payhawk spend management platform: check approved or unapproved expenses, confirm details and move them forward."
updated: 2026-10-19T09:18:01Z
published: 2026-10-19T09:18:01Z
canonical: "payhawk.com/reviewing-expenses"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Reviewing expenses

If you are assigned as a reviewer under your company's defined workflows, you can review expenses individually or select multiple expenses to review them in bulk with a single click.

## Specifics

- You can review both approved and unapproved expenses individually.
- Bulk review is available only for approved expenses.
- If your company has a live integration with an accounting software (ERP) system, expenses will be exported automatically upon review.
- Expenses with warnings cannot be reviewed in bulk. To proceed with bulk review, deselect any expenses with warnings and review them individually.

![A warning that expenses with warnings cannot be reviewed in bulk, with a link to deselect them.](https://cdn.payhawk.com/Help%20desk%20images%20moved/Reviewing_expenses_20250508_manual.jpg)

## Reviewing expenses associated with budgets

If you are a Budget Owner or a reviewer for budgeted expenses, you can access detailed budget information by navigating to the **Budget** section of the expense.

![The Amount and Budget sections of an expense, showing the budget the expense is assigned to and the Go to budget link.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261015/Reviewing_expenses_2_20261015_ai.png)

## Reviewing expenses individually

To review unapproved expenses one by one in the Payhawk Web Portal:

1. Go to **Spend** > **Submit** and select the desired expense.
2. Click on its three-dot menu and select **Review**.
3. In the dialog that opens, click on **Confirm**. As a result, the expense will move under the **Pay** > **Confirm details** tab.

![Payhawk dialog asking 'This expense is not approved yet!' with Confirm and Cancel buttons, over an open bill in the Company spend list](https://cdn.payhawk.com/virtual-qa/2026-10-08-37748806624-1/reviewing-expenses-03.png)

To review approved expenses one by one in the Payhawk Web Portal:

1. Go to **Spend** > **Review** and select the desired expense.
2. Click on **Review**. As a result, the expense will move under the **Pay** > **Confirm details** tab.

![Payhawk Company spend list with an expense open in a side panel showing the green Review button and its Details fields.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37748806624-1/reviewing-expenses-04.png)

## Reviewing expenses in bulk

To review your expenses in bulk:

1. Go to **Spend** > **Review**.
2. To select multiple expenses for bulk review, check the **SPEND** checkbox. Selecting the **SPEND** checkbox marks only the visible expenses on the screen. To select more expenses, scroll down the page. Alternatively, hover over a specific expense and select its checkbox.

Either way, in the dialog that loads, select **Review** and review the summary of all selected expenses.
3. Click on **Review**.

![Company spend list on the Review tab with two expenses selected and a side panel showing the Review option and a summary of both.](https://cdn.payhawk.com/virtual-qa/2026-10-08-37748806624-1/reviewing-expenses-05.png)

## Useful resources

- [Enabling rules for triggering expense warnings](/help/enabling-and-disabling-warnings-for-expenses)
- [(Video onboarding, EN only) Reviewing expenses in bulk](https://www.youtube.com/watch?v=BP8fqT3pE6o&list=PLD8kFSEYyM3kx0A3bd5pqQC6sPOjVBF3M&index=10)