---
title: "Setting up trip types - Payhawk Help Center"
slug: "setting-up-trip-types"
description: "Create trip types in Payhawk, such as business travel or conferences, and set the name, description, visibility and Enable toggle for each type of trip."
updated: 2026-10-27T16:17:55Z
published: 2026-10-27T16:17:55Z
canonical: "payhawk.com/setting-up-trip-types"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Setting up trip types

Payhawk lets you offer more than one type of trip, such as business travel, conferences and events, or team building. Each trip type has its own request fields, travel policy, approval workflow, and visibility settings, so every kind of trip follows the rules that fit it. As a Payhawk Administrator, you can create and manage trip types in the Payhawk Web Portal.

## Creating trip types

To create a new trip type:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Trips** > **Types**.
2. Click on **New**.
3. Enter a **Name** for the type, for example, Conference and Events.
4. Enter a **Description** that helps employees tell the types apart.
5. Under **Visibility**, choose which roles can create trips of this type.
6. Click on **Add type**.

![New trip type side panel with the Name, Description, Payment methods and Visibility fields](https://cdn.payhawk.com/Trips%20and%20travel/new_trip_type_panel_20261023_ai.png)

> [!TIP]
> When you create a new trip type, the system automatically creates a new expense report type with the same name and associates it with the trip type. You can change the report type later from the [**Create expense report**](/help/configuring-travel-workflows#h_3a0c76d08e) step in the trip type's workflow.

## Defining who can create trip types

To define who can create a trip type:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Trips** > **Types** > **[Type]**.
2. Navigate to the **Settings** tab of the selected trip type.
3. Turn on the **Enable [Type]** toggle to allow employees to submit trip requests of this type. Turn it off to stop new requests of this type.
4. Under **Visibility**, choose which roles can create trips of this type. Note that Payhawk Administrators and Payhawk Accountants can always use every type.

![Settings tab of a trip type with the Enable toggle, Name, Description and the Visibility roles](https://cdn.payhawk.com/Trips%20and%20travel/trip_type_settings_tab_20261023_ai.png)

## Viewing trip types

To view the trip types set up for your company, go to **Settings** > **Trips** > **Types**. For each type, you can see its name, description, and the roles that can use it.

![The Trips settings Types tab listing the enabled trip types with their descriptions and assigned roles.](https://cdn.payhawk.com/Trips%20and%20travel/Setting_up_trip_types_list_20260731_ai.png)

## Useful resources

- [Configuring trip requests](/help/configuring-trip-requests)
- [Configuring travel policies](/help/configuring-travel-requests)
- [Configuring approval workflows for travel](/help/configuring-travel-workflows)