---
title: "Payhawk's standalone travel module - Payhawk Help Center"
slug: "standalone-travel-experience"
description: "Learn what the standalone travel module includes and how to use the Expenses, Funds, Trips, Employees, and Settings apps to manage business trips in Payhawk."
updated: 2026-10-19T12:42:38Z
published: 2026-10-19T12:42:38Z
canonical: "payhawk.com/standalone-travel-experience"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Payhawk's standalone travel module

Payhawk offers a standalone module aimed at companies willing to manage only their travel-related activities separately from the other Payhawk spend management features. This setup provides access only to parts of Payhawk that are relevant to business trips, such as trip requests, approvals, bookings, and expense tracking.

## Using **Spend**

In **Spend**, you can view and review expenses related to your employees’ trips.

- Under the **Review** tab, you can see all expenses for your employees’ trips that are pending review.
- Under the **All** tab, you can see all expenses related to your employees’ trips.

## Using **Funds**

In **Funds**, you can add funds to your company’s Payhawk account to enable employees to book trips with the Travel AI Agent. For more information, see the article about [loading funds to your Payhawk account](/help/loading-funds-to-your-payhawk-account).

## Using **Trips**

In **Trips**, you can view all the company’s trips for your employees.

- Under the **Review** tab, you can view all trip requests that are pending review by the relevant reviewer.
- Under the **Approve** tab, you can view all trip requests that are pending approval by the relevant reviewer.
- Under the **All** tab, you can view all trip requests by the employees at your company.

Payhawk Administrators can also use the **Trips** app to create new trip requests. By clicking the **Add new** button, Payhawk Administrators will be redirected to the Travel AI Agent to create a new trip request.

## Using **Employees**

In **Employees**, you can add and manage your employees. For more information, see the articles about [inviting and deleting employees](/help/inviting-and-deleting-employees) and [managing employees](/help/managing-employees).

## Using **Settings**

In **Settings**, you can configure the trip requests settings at your company.

Trip requests workflows are configured in **Settings** > **Trips** > **Workflow**, where you can configure the following steps:

- The **Submit** step is required by default. To create and submit trip requests on behalf of employees, the Travel AI Agent will chat with them to gather the necessary information and use it to fill out the request fields.
- The **Review** step is for Payhawk Administrators to define. You can set the relevant people at your company as reviewers. This step will trigger a review request notification in the Agent - in the Payhawk Web Portal, Payhawk Mobile App, and Slack (if the integration is configured).
- The **Approve** step is for Payhawk Administrators to define. Note that Payhawk Administrators and Payhawk Accountants are always approvers. This step will trigger an approval request in their Payhawk Web Portal, Payhawk Mobile App, and Slack (if the integration is configured).
- The **Pay** step is required by default. Once there's a successful approval, the Travel AI Agent automatically issues a virtual card for the employee and books the business trip.
- The **Close** step is required by default. It includes predefined rules for automatically closing requests when the auto-close option is activated and specifies the default roles authorized to manually close requests.

For more information, see the article about [configuring trips workflows and policies](/help/configuring-travel-requests).

## Useful resources

- [Configuring trips workflows and policies](/help/configuring-travel-requests)
- [Loading funds to your Payhawk account](/help/loading-funds-to-your-payhawk-account)
- [Inviting and deleting employees](/help/inviting-and-deleting-employees)
- [Managing employees](/help/managing-employees)