---
title: "Synching suppliers between Payhawk and Oracle NetSuite"
slug: "synching-suppliers-between-payhawk-and-oracle-netsuite"
description: "Sync suppliers between Payhawk and Oracle NetSuite: see which suppliers sync, map supplier fields, add new suppliers from Payhawk, and fix skipped records."
updated: 2026-10-27T15:11:14Z
published: 2026-10-27T15:11:14Z
canonical: "payhawk.com/synching-suppliers-between-payhawk-and-oracle-netsuite"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Synching suppliers between Payhawk and Oracle NetSuite

Payhawk has launched a set of supplier management functionalities, which enables the exchange of supplier information and details between the Payhawk and Oracle NetSuite systems.

The supplier synching option optimizes the time an employee spends on navigating between the two systems and looking for supplier information when paying bills or performing other related activities.

## Specifics

When synching suppliers between Payhawk and Oracle NetSuite, note the following specifics:

- Payhawk will filter out only the suppliers for the specific Oracle NetSuite subsidiary.
- Payhawk will sync only active Oracle NetSuite suppliers. Inactive suppliers in Oracle NetSuite will be filtered out.
- Payhawk will sync only suppliers with unique names and tax numbers.

If you have suppliers with the same name or tax number, Payhawk will not sync them. These skipped suppliers will appear in the **Sync details** panel with a **Go to NetSuite** link for you to fix the issue while the **Suppliers** sync shows as **Partially synced**. For more information, see the article on [resolving supplier sync issues between Payhawk and external systems](/help/automating-master-data-sync-between-payhawk-and-your-erp-system).

![NetSuite integration overview with the Suppliers sync partially synced and the Sync details panel with the Go to NetSuite link](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/netsuite_supplier_sync_details_20261009_ai.png)
- After the [initial supplier mapping](/help/synching-suppliers-between-payhawk-and-oracle-netsuite#h_d9052cb7fe) is done, Payhawk will start to automatically sync suppliers daily.

## Initially synching suppliers between Payhawk and Oracle NetSuite

The initial sync between the Payhawk and Oracle NetSuite systems performs the following:

1. Payhawk imports the list of suppliers from Oracle NetSuite.
2. Payhawk will attempt to map all existing suppliers to the Oracle NetSuite suppliers.
3. Once the mapping finishes, Payhawk will show only the suppliers that are available in Oracle NetSuite.

> [!CAUTION]
> Payhawk will not update previously classified expenses. If a supplier has been selected for an expense before the initial sync, Payhawk will not update the **Supplier ID** to match the **Vendor ID** in Oracle NetSuite.

## Synching supplier fields between Payhawk and Oracle NetSuite

Payhawk will sync the [supplier fields with the general details of the supplier](/help/editing-viewing-and-applying-supplier-details) both ways. For example, if you make an update to a supplier name on Payhawk, Payhawk will sync this information in Oracle NetSuite and vice versa.

When syncing vendors from Oracle NetSuite to Payhawk, the following data fields are synced:

- **Name**
- **VAT Number**
- **Country**

## Adding new suppliers from Payhawk to Oracle NetSuite

If you create a supplier in Payhawk, that supplier will be automatically created in Oracle NetSuite in real time and will use the same supplier fields.

## Updating supplier data in Payhawk

If the data about a supplier in Oracle NetSuite has been updated and you want to update that supplier's data in Payhawk too:

1. Log in to the [Payhawk Web Portal](https://portal.payhawk.com).
2. Open the app switcher in the top-left corner and go to the **Suppliers** > **Company suppliers**.
3. Click on **Update from NetSuite** next to **+ New**.

![Company suppliers page with the Update from NetSuite button](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/netsuite_update_suppliers_20261009_ai.png)

## Next steps

- [Syncing accounts between Payhawk and Oracle NetSuite](/help/synching-data-between-payhawk-and-oracle-netsuite)
- [Resolving supplier sync issues between Payhawk and external systems](/help/resolving-supplier-sync-issues-between-payhawk-and-external-systems)