---
title: "Syncing suppliers between Payhawk and ERP systems"
slug: "syncing-suppliers-between-payhawk-and-erp-systems"
description: "Sync supplier data between ERP systems and the Payhawk spend management platform: daily updates, add or remove suppliers automatically and keep data consistent."
updated: 2026-10-23T10:39:32Z
published: 2026-10-23T10:39:32Z
canonical: "payhawk.com/syncing-suppliers-between-payhawk-and-erp-systems"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Syncing suppliers between Payhawk and ERP systems

If you have an active ERP integration with Payhawk, you can sync your suppliers between the two systems after connecting them.

For more information on the supported Payhawk-ERP system integrations, see the [section about integrations](/help/erp-systems). For example:

- To see what data is exchanged between the Payhawk and OracleNetSuite systems, see the [overview of shared data](/help/overview-of-shared-data-with-oracle-netsuite).
- To see how the suppliers between the two systems are synced, see the [article about shared supplier data](/help/synching-suppliers-between-payhawk-and-oracle-netsuite).

> [!WARNING]
> If you have an active ERP integration with Payhawk, you won't be able to manually import suppliers.

## Specifics

By connecting to your ERP subsidiary, you allow Payhawk to daily extract your supplier list from your ERP system. During the sync, the system will apply the following actions to your suppliers in the **Suppliers** app:

- Update the suppliers in Payhawk based on the list of suppliers in the ERP.
- Delete the suppliers in Payhawk if the suppliers that are in the **Suppliers** app are not present in the daily sync from the ERP. In this case, Payhawk assumes they have been deleted in the ERP in the meantime.
- Create new suppliers in Payhawk if new suppliers are found in the ERP. In this case, Payhawk assumes they have been created in the ERP in the meantime.

Also, when connected with the ERP, Payhawk will perform the following activities:

- Sync with your ERP system and in real-time all supplier-related changes that are made through the **Suppliers** app.
- Sync all new suppliers that are created during the expense review process. This means that as soon as a supplier is created in Payhawk either through the Suppliers app or during the expense creation, the data will be synced to the connected ERP.

## Checking a supplier sync outcome

When a supplier sync does not fully complete, the **Suppliers** row on the integration's **Overview** tab shows **Partially synced** or **Failed**. For more information, see the following articles:

- [Resolving supplier sync issues between Payhawk and external systems](/help/resolving-supplier-sync-issues-between-payhawk-and-external-systems)
- [Automating master data sync between Payhawk and your ERP system](/help/automating-master-data-sync-between-payhawk-and-your-erp-system#working-with-the-sync-statuses)

## Useful resources

- [ERP integrations supported by Payhawk](/help/erp-systems)
- [Manually importing and exporting suppliers](/help/manually-importing-and-exporting-suppliers)