---
title: "Tracking categories from D365 for Administrators - Payhawk Help Center"
slug: "updating-tracking-categories-from-microsoft-dynamics-365-finance"
description: "Refresh tracking categories from Microsoft Dynamics 365 Finance and see how Payhawk imports the Business Unit, Cost Center, Department, and Project dimensions."
updated: 2026-10-27T15:09:49Z
published: 2026-10-27T15:09:49Z
canonical: "payhawk.com/updating-tracking-categories-from-microsoft-dynamics-365-finance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Updating tracking categories from Microsoft Dynamics 365 Finance

When you [connect Payhawk to Microsoft Dynamics 365 Finance](/help/connecting-payhawk-to-microsoft-dynamics-365-finance), your available tracking categories are automatically imported.

If you update tracking categories in Microsoft Dynamics 365 Finance after establishing the connection, you must manually refresh the data in Payhawk.

## Specifics

The available dimensions are configured in the dimension configuration package in Microsoft Dynamics 365 Finance as part of the setup.

When syncing Microsoft Dynamics 365 Finance tracking categories, the system imports the following financial dimensions into Payhawk custom fields:

- **Business Unit** and **Cost Center** – Available as standard custom fields for each export.
- **Department** – Accessible by mapping each imported department to a **Team** in Payhawk and selecting that **Team** on the expense screen.
- **Project** – Accessible either by mapping each imported project to a category, or by importing the projects directly into a custom field, depending on how your integration is configured.

## Updating Microsoft Dynamics 365 Finance categories in Payhawk

To manually update your tracking categories in Payhawk:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Settings** > **Fields library.**
2. Select the desired tracking category by clicking on it.
3. Click on **Update from MS Dynamics Finance & Operations**.

![Cost Centers field in the Payhawk Fields library with the Update from MS Dynamics Finance & Operations button and the imported cost centers.](https://cdn.payhawk.com/Adm%3AIntegrations%3AD365FO/Updating_tracking_categories_from_Microsoft_Dynamics_365_Finance_1_20261016_ai.png)

> [!WARNING]
> If a **Department** doesn't appear in Payhawk after a manual update, create an entry in Microsoft Dynamics 365 Finance, for example, a general journal voucher, select the newly created **Department**, and trigger the manual update in Payhawk. The new **Department** will now be available for mapping. Use the same method for other entity-backed dimensions, enabled as tracking categories in Payhawk.

## Next steps

- [Updating your VAT rates from Microsoft Dynamics 365 Finance](/help/updating-vat-rates-from-microsoft-dynamics-365-finance)