---
title: "Using the spend data grid"
slug: "using-the-expense-data-grid"
description: "Customize how expense information is displayed in the Payhawk spend management platform: add, remove, reorder or resize data grid columns to suit your needs."
updated: 2026-10-19T09:32:58Z
published: 2026-10-19T09:32:58Z
canonical: "payhawk.com/using-the-expense-data-grid"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Using the spend data grid

The Payhawk web portal displays information about your company-related expenses using the data grid, which allows you to add or remove columns.

> [!WARNING]
> The **Expense** and **Amount** columns are fixed and cannot be removed, reordered or resized from the data grid.

## Adding columns

To add a new column:

1. Click on an existing column header, for example, **Notes**.
2. Click on the **Add column** option from the drop-down menu. For example, you can choose to add the **Card** column, which will show the card linked to the expense.
3. In the next drop-down menu, choose the desired column.

![Column header drop-down in the Payhawk Spend data grid with the Add column submenu open, showing a search field and a list of fields.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/using-the-spend-data-grid-01_20261008_ai.png)

## Removing columns

To remove an existing column:

1. Click on the column header you want to remove, for example, **Employee**.
2. From the drop-down menu, select **Remove column**.

![Employee column header drop-down with the Remove column option.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/using-the-spend-data-grid-02_20261008_ai.png)

## Reordering columns

To reorder the columns:

1. Click and hold on the column header you want to move, for example, **Category**.
2. Drag and drop the column either left or right to the desired position.

![Category column being dragged to a new position in the data grid.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/using-the-spend-data-grid-03_20261008_ai.jpg)

## Resizing columns

To resize a column:

1. Hover over the column header you want to resize, for example, **Type**.
2. Hold and move the blue separator to make the column the desired size.

![Data grid column headers with the blue resize separator shown between the Type and Notes columns.](https://cdn.payhawk.com/navigation-redesign-didi_20261008_ai/using-the-spend-data-grid-04_20261008_ai.png)

## Useful resources

- [Saving and managing filtered expense views](/help/saving-and-managing-expense-views)
- [Overview of expenses for accountants](/help/overview-of-expenses-for-accountants)