---
title: "Viewing and monitoring your expense requests"
slug: "viewing-and-monitoring-your-expense-requests"
description: "Track your expense requests in the Payhawk spend management platform: see pending and returned items, monitor reimbursements and view notifications."
updated: 2026-10-27T16:02:19Z
published: 2026-10-27T16:02:19Z
canonical: "payhawk.com/viewing-and-monitoring-your-expense-requests"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Viewing and monitoring your expense requests

After you have submitted an expense to the relevant approvers at the company, you can view your expense requests and monitor their status.

Upon submitting an expense request, you'll be [notified on mobile and email by Payhawk](/help/submission-and-approval-notifications).

> [!WARNING]
> Payhawk notification emails always come from `no-reply@payhawk.com`. If you receive an email about an expense request that you don't see in your Payhawk **Inbox**, don't click on any links in the email and don’t reply to it. Check the full email address of the sender and [contact Payhawk Support through the chat](/help/contacting-payhawk-support).

## Notes on expense requests

- All your expense requests that have not been reviewed by the approvers yet, will be visible under the **Pending** tab of your **Inbox**.
- Once a expense entry is approved or returned, it'll move to the **All** tab of your **Inbox**. You can then [review it and send it for approval again](/help/managing-expenses-in-the-portal).

## Viewing and monitoring expense requests on mobile

To view your pending or returned expense requests from the Payhawk Mobile App:

1. In the Payhawk Mobile App, tap the **Inbox** icon.
2. Select the desired expense request - in this example, a returned one.

To [update your expense as per your approver's requirements](/help/managing-expenses-in-the-portal), tap the **Open in Spend** button.

![Three Payhawk Mobile App screens: the Inbox with your expense request under Pending, the request details with the Open in Spend button, and the expense opened in Spend.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/viewing_expense_requests_mobile_20261009_ai.png)

## Monitoring the status of your reimbursements on mobile

To view your pending reimbursements from the Payhawk Mobile App:

1. In the Payhawk Mobile App, go to **Spend**, tap the **Filter** icon.
2. Select the **Owed to you** option. As a result, only your reimbursements will be displayed and you can view their status.

![Spend filter menu in the mobile app with the Owed to you option at the top, followed by Bills, Reimbursements, Mileage, Card payments and Subscriptions.](https://cdn.payhawk.com/Emp%3AExpenses/spend_filter_owed_to_you_20261005_manual.png)

## Viewing and monitoring expense requests on the web

To view your pending or returned expense requests from the Payhawk Web Portal:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), open the app switcher in the top-left corner and go to **Inbox**.
2. Select the desired expense request - in this example, a returned one.

To [update your expense as per your approver's requirements](/help/managing-expenses-in-the-portal), click on the **Open in Spend** button.

![Inbox in the Payhawk Web Portal with My requests selected and an expense request open, and its details with the Open in Spend button.](https://cdn.payhawk.com/Navigation%20images%20Desi_20261009/viewing_expense_requests_web_20261009_ai.png)

## Monitoring the status of your reimbursements on the web

To view your pending reimbursements from the Payhawk Web Portal:

1. In the [Payhawk Web Portal](https://portal.payhawk.com), go to **Spend**.
2. From the drop-down menu, select the **Owed to you** option.

As a result, only your reimbursements will be displayed and you can view their status.

![Owed to you view in the Spend module of the Web Portal, filtered to your reimbursable expenses that are not paid yet, with the Submit tab open.](https://cdn.payhawk.com/Emp%3AExpenses/owed_to_you_web_list_20261005_manual.png)

## Useful resources

- [Submission and approval notifications](/help/submission-and-approval-notifications)
- [Uploading expense documents and using the camera](/help/managing-receipts-and-invoices-in-the-app)