---
title: "Viewing and uploading invoices for requests"
slug: "viewing-and-uploading-invoices-for-requests"
description: "Learn to view and upload invoices for your requests and purchase orders, match them to expenses, and send invoices to Payhawk directly from your email inbox."
updated: 2026-10-19T10:46:18Z
published: 2026-10-19T10:46:18Z
canonical: "payhawk.com/viewing-and-uploading-invoices-for-requests"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Viewing and uploading invoices for requests

When you receive an invoice for your request or purchase order (if enabled for your company), you and any authorized employees and roles can upload it to the system.

## Viewing requests and purchase orders from expenses

All employees at your company can view the request in **Spend** under **Spend for** **requests**. However, only you as the requester, your Team manager, or a Payhawk Accountant or Administrator can edit it. Keep in mind that the editing options vary [depending on the step of the request process](https://help.payhawk.com/en/articles/10163215-overview-of-requests-for-accountants#h_07ee4badc1).

When an expense is linked to a request, the request appears in the **Related** section of the expense, together with its status and amount. This applies whether the request is linked to the whole expense in the **Details** section or to individual line items in the **Amount** section.

The **Request** expense field also shows the invoiced status of the request or purchase order. To get a detailed view of the status, hover over the invoiced status. For expenses with line items, the vertical layout of each line item also shows its **Received status** and **Invoiced status**.

![Request and Matching request line item fields of an expense with its Received status and Invoiced status, and the Invoiced status details shown on hover: requested and invoiced amounts and the Partial status.](https://cdn.payhawk.com/Emp%3ARequests/Request_invoiced_status_hover_20261007_ai.png)

## Viewing expenses associated with your requests or purchase orders

You can view the expenses that are linked to your requests and purchase orders by using their IDs and utilizing the **Requests** filter in **Spend**. For accounting and reporting purposes, your Team manager and any Payhawk Accountant or Administrator at your company can also view the expenses linked to your requests.

![The Spend list filtered by Request contains PO-001179/1, showing the one bill linked to the purchase order.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/viewing-and-uploading-invoices-for-requests-02_20261009_ai.png)

## Viewing invoices associated with your requests or purchase orders

To view an invoice associated with your request or purchase order (if enabled for your company) in the Payhawk Web Portal:

1. Open the app switcher in the top-left corner and go to **Requests** and select the desired request.
2. Click on the **Invoice** tab and select the document you want to view. As a result, you'll be redirected to **Spend** to see the document attached to the expense and the other expense details.

![The Related section of a request listing its invoice and receipt note with their document type and net amount.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/viewing-and-uploading-invoices-for-requests-03_20261009_ai.png)

## Uploading invoices in the portal

To upload an invoice for your request in the Payhawk Web Portal:

1. Open the app switcher in the top-left corner and go to **Requests** and select the desired request.
2. Click on its **Add invoice** button.

![The header of an open request with the Add invoice button.](https://cdn.payhawk.com/navigation-redesign-didi_20261009_ai/viewing-and-uploading-invoices-for-requests-04_20261009_ai.png)

Alternatively, go to the **Invoice** tab and click on the **Add new invoice** button.
3. In the dialog that opens, upload the invoice and click on **Continue**.

As a result, Payhawk will redirect you to **Spend**, where the system will automatically generate an expense based on the uploaded invoice and include the request or purchase order ID if it is present on the invoice. The uploaded invoice will be visible under the **Invoices** tab of the request.

## Associating requests and purchase orders with expenses

> [!TIP]
> To make sure that Payhawk correctly associates your request or purchase order with an expense, a supplier must be added to both.

If a supplier is added to the request or purchase order and their IDs appear on the uploaded invoice, Payhawk will apply the rules for [matching expenses with requests, purchase orders, and invoices](https://help.payhawk.com/en/articles/8498753-overview-of-requests-for-employees#h_146cfecdae).

## Sending invoices to Payhawk directly from your email inbox

Payhawk offers the [Mailbox functionality](/help/overview-of-the-mailbox), enabling the system to automatically use optical character recognition (OCR) to read receipts, extract supplier data and request IDs, and link them for you.

For more information:

- [Forwarding invoices to the Mailbox on Gmail](/help/forwarding-invoices-to-the-receipts-mailbox-on-gmail)
- [FAQ about the Mailbox](/help/faq-on-the-receipts-mailbox)
- [FAQ about requests](https://help.payhawk.com/en/articles/8560451-faq-on-requests-and-purchase-orders)

## Useful resources

- [Creating and submitting requests](https://help.payhawk.com/en/articles/10248481-creating-and-submitting-requests)