---
title: "Before and after: connecting your HR system - Payhawk Help Center"
slug: "what-s-new-in-the-hr-system-integration-labs"
description: "See how connecting your HR system to Payhawk changes: choose which employees to sync, map entities and fields, auto-invite new joiners, and resume setup."
updated: 2026-10-27T15:38:26Z
published: 2026-10-27T15:38:26Z
canonical: "payhawk.com/what-s-new-in-the-hr-system-integration-labs"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://payhawk.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Before and after: connecting your HR system with Payhawk

Payhawk has rebuilt how you connect your HR system and bring your people into your account. Now, you can choose exactly which employees to sync, map your HR fields and values to Payhawk, and pick up the setup where you left off.

![The Overview step of the Connect Payhawk to Personio setup, with the setup process, the data Payhawk can read and the agreement selected.](https://cdn.payhawk.com/Adm%3AHRIS/HR_setup_Personio_overview_20261015_ai.png)

> [!TIP]
> The new setup wizard is available in Payhawk Labs. Until it is released for everyone, the [classic connection](/help/about-connecting-your-hris-to-payhawk) flow still applies to your account when the new experience is turned off.

## Watch the walkthrough

This 3-minute video walks you through the new setup from start to finish.

Jump to any of the following steps:

- [**0:14**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=14) – Turn on the new setup
- [**0:22**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=22) – Connect your HR system (BambooHR in this example)
- [**0:53**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=53) – Map additional fields
- [**1:13**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=73) – Fetch employee data
- [**1:18**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=78) – Map entities
- [**1:35**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=95) – Choose who joins Payhawk
- [**2:05**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=125) – Preview employee data
- [**2:24**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=144) – Automatic updates
- [**2:35**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=155) – Line Managers and the Org chart
- [**3:10**](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4#t=190) – Line Managers in approvals

[HRIS-walkthrough-720p.mp4](https://cdn.document360.io/dc0c3c83-8435-49a0-b76c-9e1d74bd1acf/Images/Documentation/HRIS-walkthrough-720p.mp4)

## Employee syncing

Now, you can decide which employees are brought into Payhawk during the connection process, instead of syncing everyone by default.

Everyone who joins Payhawk starts in the **Not invited** status. They won't receive an invitation until you select them and send one.

![The Who joins Payhawk step with Only specific people selected, two conditions set, and the Check who joins list showing the 7 employees who join.](https://cdn.payhawk.com/Adm%3AHRIS/HR_setup_who_joins_Payhawk_blurred_20261015_ai.png)

## Entity mapping

Now, Payhawk detects the information it already has collected so far about your entities and automatically suggests the matched entities between the two systems.

![The Entities mapping step, matching the entity field in BambooHR to each Payhawk entity.](https://cdn.payhawk.com/Adm%3AHRIS/HR_setup_entities_mapping_20261015_ai.png)

## Automations

During the connection process and based on the extensive integration between your HR system and Payhawk, you can now automatically invite new employees who have been synced to Payhawk on their start date.

![The Automatic updates step with New joiners: invite on their start date switched on.](https://cdn.payhawk.com/Adm%3AHRIS/HR_setup_automatic_updates_20261015_ai.png)

## Resuming and finishing the setup

You can leave the setup at any point and finish it later. Payhawk will save your progress and return you to the step where you left off.

At the end of the connection process, Payhawk will let you know once your HR system is connected. You will be forwarded to the employee page when you click “Done”.

![The BambooHR is connected confirmation screen with the Done button.](https://cdn.payhawk.com/Adm%3AHRIS/HR_setup_connected_20261015_ai.png)

As a result, the **Employees** app will load and you can now review the synced employees and invite them.

![The Employees list in the Employees app with the synced employees and the All, Not invited, Invited and Active tabs.](https://cdn.payhawk.com/Adm%3AHRIS/Employees_app_synced_employees_20260930_ai.png)

## Employee statuses

Because employees come in before they are invited, the **Employees** page shows the individual invite status for each:

- **Not invited** - The employee is in Payhawk as a record and has not been invited yet. They have no access to the system.
- **To be invited** - The employee is scheduled to be invited automatically on their start date.
- **Invited** - The employee has received an invitation and has not activated their account yet.
- **Active** - The employee has been invited, has activated their account, and can use Payhawk.

## Line Managers

Payhawk introduces Line Managers, a way to link each employee directly to their manager. Each person can have one Line Manager, and a manager can have multiple direct reports. You can use Line Managers in workflows, and they have the same permissions as a Team Manager.

If you connect your HR system, Line Managers sync from it automatically. You can also assign them manually if you prefer a manual setup.

![The Line manager role in group Settings, Roles and permissions, with the Cards permissions expanded on the Permissions tab.](https://cdn.payhawk.com/Adm%3AHRIS/Line_manager_role_permissions_20261015_ai.png)

## Org chart

The **Org chart** is a new view in the **Employees** app, next to **Teams**, that shows how employees relate to their Line Managers.

**Teams** and the **Org chart** are independent. You can use either or both to build more complex approval structures.

![The Org chart view in the Employees app, with a Line Manager and their direct reports.](https://cdn.payhawk.com/Adm%3AHRIS/Org_chart_view_20260930_ai.png)

## Turning on and off the feature in Labs

If you turn off the Line Managers and Org chart features in Payhawk Labs:

- Line Managers and the Org chart will be disabled.
- You'll need to change your workflows back to their previous setup.
- Employee filtering and automations will no longer be available.