ACCOUNTS PAYABLE INVOICE AUTOMATIONHandle every invoice from capture to payment, with AI driven accuracy
- Sync seamlessly with your ERP in real time
- Control spend with tailored workflows and real-time budget tracking
- Reduce errors and compliance risk with AI-native invoice processing
End-to-end accounts payable software
Take control of invoice management with automated, AI-native data capture and categorisation. No manual entry, no manual errors:
- Stay compliant with all major European eInvoice formats
- Automatically extract data from invoices in more than 60 languages
Execute international bank transfers directly from the platform in 115 currencies into 150+ countries:
- Clear and upfront transfer costs
- Set custom approvals workflows
Cut month-end efforts in half with a fully automated solution that integrates with your current financial stack:
- Experience direct API integrations with market-leading ERPs
- Categorise spend through custom fields and get real-time visibility of costs for different projects, events, and more
Direct invoices to the right approvers at the right time with fully automated and streamlined workflows. Ensure spend is accounted for and always approved by the right people:
- Set custom multistep approval workflows based on different criteria
- Manage workflows at a group level to ensure consistency across entities
Ensure accuracy and identify discrepancies with your purchases before issuing payments to suppliers:
- 2-way and 3-way matching
- Discrepancies check and alerts
Your AP process doesn't need more people. It needs fewer steps.
Cut invoice-to-payment time in half with Payhawk.
Our accounts payable process at a glance
Drag-and-drop invoices in the platform or leverage a smart dedicated mailbox to capture invoices directly from your emails. Upload in bulk to save time.
Our AI-powered OCR reads and extracts all invoice and supplier details, resulting in fully automated categorisation up to the very last custom field. This requires zero manual effort and ensures you never process a duplicate.
Invoices are sent for approval based on custom-built workflows. These can be based on team structure or any custom field (cost-centre, location, project, and more). We automatically notify approvers so they can easily approve or reject the invoice.
Once approved by a designated approver, invoices are reviewed by Accounting in the Payhawk platform and synced to your ERP/Accounting system. If you need clarification or extra details, a quick return via the platform to the employee lets them enrich expense data and send it back for review.
Once reviewed, the invoice will be routed for payment. Successful payments are synced automatically to the ERP or accounting system.
Drag-and-drop invoices in the platform or leverage a smart dedicated mailbox to capture invoices directly from your emails. Upload in bulk to save time.
Our AI-powered OCR reads and extracts all invoice and supplier details, resulting in fully automated categorisation up to the very last custom field. This requires zero manual effort and ensures you never process a duplicate.
Invoices are sent for approval based on custom-built workflows. These can be based on team structure or any custom field (cost-centre, location, project, and more). We automatically notify approvers so they can easily approve or reject the invoice.
Once approved by a designated approver, invoices are reviewed by Accounting in the Payhawk platform and synced to your ERP/Accounting system. If you need clarification or extra details, a quick return via the platform to the employee lets them enrich expense data and send it back for review.
Once reviewed, the invoice will be routed for payment. Successful payments are synced automatically to the ERP or accounting system.
Most finance teams see ROI in the first month-end.
Find out if Payhawk fits your setup before you commit to anything.
"Payhawk's international bank payments feature means we now have one platform in which we can manage our payments from personal reimbursements to paying suppliers in different currencies including USD. We like that we don't have to switch to different providers to make payments and now have a complete spend overview in Payhawk."
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
FAQs
Accounts Payable (AP) software, also known as AP automation software or AP management software, provides the ability to streamline and automate the accounts payable process within an organisation. This software is specifically tailored to manage and optimise the various tasks associated with managing and paying invoices, and managing supplier relationships. Payhawk AP software supports finance and accounting teams in their accounts payable processes with automated invoice data entry via OCR, invoice management, invoice payment, and ERP or accounting software reconciliations.
Accounts Payable (AP) and Accounts Receivable (AR) are two fundamental aspects of a company's financial operations, each representing a distinct side of its financial transactions with other parties.
• Accounts Payable (AP) represents money the company owes to others, and it's recorded as a liability.
• Accounts Receivable (AR) represents money owed to the company by others, and it's recorded as an asset.
Both AP and AR are critical for managing a company's financial health. Efficient management of these accounts ensures that the company maintains liquidity, pays its bills on time, and collects revenue promptly from customers.
Correct data entry is crucial to avoid systematic errors in accounting, which can lead to fines, penalties, audit issues, and management reporting problems.
Invoice data entry and processing in accounting are crucial for ensuring accurate financial reporting, maintaining compliance with policies and standards, effective cash flow management, budgeting and planning, and maintaining vendor relationships. Automating this process reduces errors, saves time, speeds up processing, cuts costs, allows for easy scaling, enhances visibility, and drives effective compliance.
Yes, you can define custom multistep approval workflows within Payhawk. You can designate different approvers based on your organisation structure, individual approvers, roles within the platform, or any custom field (project, cost-centre, location etc). You can set workflows to be managed at a group level so they are consistent across entities, or at the entity level.
Bank transfers with Payhawk are free of charge and work with local payment rails.
Payhawk has partnered with 60dias , a leading VAT recovery expert for travel and expenses across Europe. With our automated data extraction system, we take all the relevant information from the receipts and 60dias converts them into invoices with all the necessary requirements for tax deduction. The integration takes care of multiple steps, from the receipts' digital certification (by the AEAT) to obtaining complete and valid invoices. Learn more in our helpdesk article.
Yes, it is very safe. In Payhawk, your funds are securely held in safeguarded accounts with banks in line with European Electronic Money Regulations. Local payments are sent via the following regulated schemes: SEPA Instant, Faster Payments, ACH, or Bisera transfers.
Our live direct integrations allow you to sync all your documents, accounting data and settled payments once reviewed from Payhawk to your ERP or Accounting system of choice. Get in touch and we’ll be happy to explain how we can seamlessly integrate to your ERP or Accounting system. You can also read more in our help desk articles to understand our direct integrations to Microsoft Dynamics, Oracle NetSuite, Quickbooks, Xero, Datev, and Exact Online.