PROCURE-TO-PAY SOFTWAREPurchase order automation
Streamline purchasing and control spending from request to payment. Combine custom request approvals, PO creation, and 3-way matching with automated accounts payable in a single platform.
Automate the purchasing process and reduce manual effort
Capture spend from the beginning
Submit and organise all purchase requests in a centralised database. Collect the necessary purchase details upfront and get visibility on upcoming spend.
Approve purchase requests and restrict maverick purchases
Sign-off purchase requests before committing budget and keep a grip on your business spend. Get timely request approvals by all the right people through seamless multi-step approval workflows.
Prevent costly mistakes with automatic 3-way matching
Ensure purchase accuracy and identify discrepancies before issuing payments to suppliers by matching purchase orders, receipt notes, and invoices.
Save time and money with low-cost, low-effort international bank transfers
Pay your suppliers directly from the platform with just a few clicks. Leverage local payment rails across Europe, the UK and the US.
Gain full visibility into your business purchases and close the books faster
Keep track of all company purchases and get transparency over all commitments including open requests, past, and upcoming payments.
Simplify the procurement experience for everyone
Unite finance, procurement, and employees in one intelligent flow – with none of the usual friction.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
The most trusted procure-to-pay solution
“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”
“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."
“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronize them with my accounting software.“
Our procure-to-pay process at a glance
Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.
Requests (and each line item) are sent for approval by going through the pre-defined approval workflow that can vary based on the amount, cost center, location, project, and more. Once approved, a PO is automatically created.
Invoices, receipt notes, and purchase orders are automatically matched against one another, ensuring that the goods or services received match the quantity and agreed-upon price.
Ensure Invoices are paid on time and free of charge using SEPA Instant, Faster Payments, ACH, and Bisera transfers — all directly from the platform.
Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.
Requests (and each line item) are sent for approval by going through the pre-defined approval workflow that can vary based on the amount, cost center, location, project, and more. Once approved, a PO is automatically created.
Invoices, receipt notes, and purchase orders are automatically matched against one another, ensuring that the goods or services received match the quantity and agreed-upon price.
Ensure Invoices are paid on time and free of charge using SEPA Instant, Faster Payments, ACH, and Bisera transfers — all directly from the platform.
All the features you need to bring your procure-to-pay to the next level
Easily create purchase requests and send them for approval in just a few clicks.
Map out your purchase approval workflows with a high level of customisation, allocating a different approver based on the requested spend.
Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalise POs by adding your company logo.
Set discrepancy thresholds for quantity and amount and trigger additional approval workflows if values go above or below the limit.
Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.
Automatically extract and link data from invoices and receipt notes in more than 60 languages using leading-class OCR technology that learns as you use it.
Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.
Make the most out of fully customisable supplier data entry and collection in sync with your ERP.
Pay suppliers and employees in 150+ countries via SWIFT or local rails.
FAQs
Procure-to-pay (P2P) software is an integrated system that provides a full cycle of procurement and supply chain management processes. It is designed to streamline the entire procurement process from the point of making a request for goods or services (procure) to the point of paying the suppliers (pay).
Procure-to-pay is an end-to-end process that handles both purchasing and accounts payable tasks, such as purchase requests, purchase orders, invoice reconciliation and approval, and payment for goods or services.
Our P2P software offers features such as automated invoice management, purchase request creation, approval workflows, intelligent 3-way matching, AI-driven OCR in 60+ languages, free local invoice payments, and fast, low-cost international payments. We also offer personalised Purchase Orders and fully customisable supplier data entry and collection.
The software automates the entire procurement process, eliminating the need for manual data entry and reducing errors. From the creation of purchase requests to the approval workflows and final payments, everything is streamlined and automated.
Our software improves efficiency by automatically capturing invoice details through OCR, validating payment details, and enabling payments in over 50 currencies. It also allows for intelligent 3-way matching between invoices, purchase orders, and goods received notes.
With Payhawk Procure-to-pay you can easily create and approve purchase requests, which are then automatically converted into purchase orders once approved. It also allows for personalised purchase orders by adding your company logo.
Our Procure-to-pay solution comes with built-in custom approval workflows and discrepancy thresholds for quantity and amount, which are completely customisable. If values go above or below the limit, additional approval workflows are triggered.
Our software is designed with a user-friendly interface that makes it easy to create purchase requests, manage invoices, and handle payments. It is designed to be intuitive and easy to adapt to.
Payhawk procure-to-pay allows for a high level of customisation. You can map out your purchase approval workflows, set discrepancy thresholds, and customise supplier data entry and collection according to your business needs.
The time for implementation can vary based on the specific needs and size of your business. Our team is here to help and guide you through the process.
Yes, our software can help achieve cost savings by automating the procurement process, reducing errors, and eliminating the need for manual data entry. It also offers free local invoice payments and low-cost international payments.
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
