INVOICE MANAGEMENTAutomate your invoice management process — at scale.
Supercharge accounting with seamless invoice management that syncs in real-time with your ERP and accounting software.
Take control of invoice management
Capture and process invoices with zero manual effort
Take control of invoice management with automated data capture and categorisation. No manual entry, no manual errors:
- Automatically extract data from invoices in more than 60 languages
- Save time on data categorisation and let Payhawk’s self-learning OCR do it for you
Remove the back and forth, keep the control and visibility
Direct invoices to the right approvers at the right time with fully automated and streamlined workflows. Ensure spend is accounted for and always approved by the right people:
- Set custom multistep approval workflows based on different criteria: project, cost-centre, org structure, location, and more
- Manage workflows at a group level to ensure consistency across entities or set by entity to suit your company policies
Eliminate overspend and avoid costly mistakes
Ensure accuracy and identify discrepancies with your purchases before issuing payments to suppliers by matching purchase orders, receipt notes, and invoices.
- 2-way and 3-way matching
- Discrepancies check and alerts
- Highly configurable purchase order policies
Manage all your payments in one place
Manage invoice and employee reimbursement payments alongside card spend in a single place. Get complete visibility in a single group dashboard view, letting you see:
- Spend broken down by team and entity so you can identify areas for cost optimisation
- Expense processing status by entity to help you drive a stress-free month-end
- Upcoming spend and available funds to cover it, ensuring you don’t delay payments
Never stitch together spreadsheets and statements again
Cut month-end efforts in half with a fully automated solution that integrates with your ERP or accounting system. Live integrations mean month-end work doesn’t have to wait until month end:
- Categorise spend through custom fields and get real-time visibility of costs for different projects, events, and more, all synced to your ERP
- Experience direct API integrations with market-leading ERPs Microsoft Dynamics 365 Business Central, 365 Finance, and NetSuite
“Using Payhawk has helped us take control of business expenses, policies, and compliance. And, it’s helped avoid admin, paperwork, Excel back and forth, and reimbursements via payroll.”
“The OCR does part of my job by identifying duplicate invoices and populating the fields so it’s like the four-eyes principle in action: a real time saver!”
“Data is key. I use information from the ERP every day for things like expense control and decision making. We can top up funds or check something against the budget, using the data from prepayments to balance payments to make the right allocations and reduce back and forth with suppliers”
Send payments to suppliers, anywhere
Make fast, low-cost payments to suppliers globally
Execute international bank transfers directly from the platform in 50+ currencies into 160+ countries:
- Clear and upfront transfer costs
- Save more as your transfer volumes increase
- Set custom approvals workflows
- Automatically reconcile payments to the ERPs
"Payhawk's international bank payments feature means we now have one platform in which we can manage our payments from personal reimbursements to paying suppliers in different currencies including USD. We like that we don't have to switch to different providers to make payments and now have a complete spend overview in Payhawk."
Simplify invoice management for everyone
Finance team
Execute supplier payments with all related contexts and work more efficiently with filtered views for payment runs. No more duplicates, overdue invoices, or unauthorized spend.
Accountants
Fully automate data entry thanks to AI-driven OCR, only leaving you to verify that all necessary data is captured. Return invoices to employees for additional information with a click.
Employees
Submit invoices quickly and easily via an automated inbox or user-friendly mobile app. No more manual data entry and chasing payment status.
Finance team
Execute supplier payments with all related contexts and work more efficiently with filtered views for payment runs. No more duplicates, overdue invoices, or unauthorized spend.
Accountants
Fully automate data entry thanks to AI-driven OCR, only leaving you to verify that all necessary data is captured. Return invoices to employees for additional information with a click.
Employees
Submit invoices quickly and easily via an automated inbox or user-friendly mobile app. No more manual data entry and chasing payment status.
The most trusted invoice management solution
“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”
“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."
“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronize them with my accounting software.“
Our accounts payable process at a glance
Drag-and-drop invoices in the platform or leverage a smart dedicated mailbox to capture invoices directly from your emails. Upload in bulk to save time.
Drag-and-drop invoices in the platform or leverage a smart dedicated mailbox to capture invoices directly from your emails. Upload in bulk to save time.
All the features you need to bring your accounts payable to the next level
Invoice matching mailbox
Easily upload invoices/receipts directly from your own inbox with multiple attachments. Let the platform automatically create new expenses, match documents to existing ones, or highlight if there’s a potential duplicate.
AI-driven OCR in 60+ languages
Automatically extract data from invoices in more than 60 languages using leading-class OCR technology that learns as you use it. Reduce errors from manual entry, scale automation and spend more time on strategic matters.
Supplier management
Get the most out of fully customizable supplier data entry and collection in sync with your ERP. Enhance supplier information to fit your company setup and benefit from faster and easier accounting.
Custom approval workflows
Map out your invoice approval workflows with a high-level of customisation, allocating a different approver at every step of the process. Drive automation without losing control.
Free local invoice payments
Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.
Fast, secure, and low-cost international payments
Pay international suppliers directly with quick, low-cost transfers. 57% of payments are delivered instantly, and 93% within 24 hours. The more you transfer, the less you pay.
Purchase requests
Easily create purchase requests and send them for approval in just a few clicks.
Purchase orders
Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalise POs by adding your company logo.
3-way matching
Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.
Free and integrated fund top-ups
Connect your traditional bank accounts to Payhawk to top-up funds quickly, easily, and for free without even leaving the platform.
Direct API integrations
Ensure automatic and seamless reconciliation of all invoice spend directly to your ERP or Accounting system with leading-class live integrations. Eliminate the need for manual work and the risk of human error.
Multi-entity management
Standardise AP processes and approval workflows across entities, gaining greater efficiency and control. Achieve complete visibility over invoices, card spend and reimbursements from a group dashboard view.
FAQs
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
