PROCURE-TO-PAY AUTOMATIONPurchase order automation
Streamline purchasing and control spending from request to payment. Combine custom request approvals, PO creation, and 3-way matching with automated accounts payable in a single platform.
Automate the purchasing process and reduce manual effort
Capture spend from the beginning
Submit and organise all purchase requests in a centralised database. Collect the necessary purchase details upfront and get visibility on upcoming spend.
Approve purchase requests and restrict maverick purchases
Sign-off purchase requests before committing budget and keep a grip on your business spend. Get timely request approvals by all the right people through seamless multi-step approval workflows.
Prevent costly mistakes with automatic 3-way matching
Ensure purchase accuracy and identify discrepancies before issuing payments to suppliers by matching purchase orders, receipt notes, and invoices.
Save time and money with low-cost, low-effort international bank transfers
Pay your suppliers directly from the platform with just a few clicks. Send money locally and internationally to over 160 countries in 50+ currencies.
Gain full visibility into your business purchases and close the books faster
Keep track of all company purchases and get transparency over all commitments including open requests, past, and upcoming payments.
Simplify the procurement experience for everyone
Finance team
Handle business purchases with ease in a single platform. Control spend from request to payment, minimise manual work, and restrict out-of-policy spend.
Employees
Submit purchase requests through a dedicated portal with an intuitive and clean user interface. Get your requests approved faster, and don’t get bogged down by complex approval chains.
The most trusted procure-to-pay solution
“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”
“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."
“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronize them with my accounting software.“
Our procure-to-pay process at a glance
Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.
Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.
All the features you need to bring your procure-to-pay to the next level
Purchase requests
Easily create purchase requests and send them for approval in just a few clicks.
Custom approval workflows
Map out your purchase approval workflows with a high level of customisation, allocating a different approver based on the requested spend.
Purchase orders
Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalise POs by adding your company logo.
Custom discrepancy thresholds
Set discrepancy thresholds for quantity and amount and trigger additional approval workflows if values go above or below the limit.
Intelligent 3-way matching
Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.
AI-driven OCR in 60+ languages
Automatically extract and link data from invoices and receipt notes in more than 60 languages using leading-class OCR technology that learns as you use it.
Free local invoice payments
Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.
Fast, low-cost international payments
Pay international suppliers directly with quick, low-cost transfers. 57% of payments are delivered instantly, and 93% within 24 hours.
Supplier management
Make the most out of fully customizable supplier data entry and collection in sync with your ERP.
Our customers know best
“The Payhawk App helps keep us agile, as even employees without company cards can submit out-of-pocket business expenses in seconds. And those with cards? The employee simply sends a request through the Payhawk App for additional funds, including an explanation, and I can approve it instantly."
“The biggest benefits of Payhawk? A combination of efficiency and additional control and I'm happy with both — because that's exactly what we need in finance.”
"Payhawk and Parkos are growing together. We save more time and money with every feature Payhawk release! And these savings together have helped us reduce our time to close the books from over 30 days to 14 days."
FAQs
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Your challenges, our expertise — let’s manage business spend smarter.
