What is a Procure-to-Pay Software?

Procure-to-pay (P2P) software is an integrated system that provides a full cycle of procurement and supply chain management processes. It is designed to streamline the entire procurement process from the point of making a request for goods or services (procure) to the point of paying the suppliers (pay).

What is the difference between Procure to Pay and Accounts Payable?

Procure-to-pay is an end-to-end process that handles both purchasing and accounts payable tasks, such as purchase requests, purchase orders, invoice reconciliation and approval, and payment for goods or services.

What are the key features of Payhawk P2P solution?

Our P2P software offers features such as automated invoice management, purchase request creation, approval workflows, intelligent 3-way matching, AI-driven OCR in 60+ languages, free local invoice payments, and fast, low-cost international payments. We also offer personalised Purchase Orders and fully customisable supplier data entry and collection.

How does Payhawk streamline the procurement process?

The software automates the entire procurement process, eliminating the need for manual data entry and reducing errors. From the creation of purchase requests to the approval workflows and final payments, everything is streamlined and automated.

How can Procure-to-pay improve the efficiency of invoice processing?

Our software improves efficiency by automatically capturing invoice details through OCR, validating payment details, and enabling payments in over 50 currencies. It also allows for intelligent 3-way matching between invoices, purchase orders, and goods received notes.

How does Payhawk handle purchase order management?

With Payhawk Procure-to-pay you can easily create and approve purchase requests, which are then automatically converted into purchase orders once approved. It also allows for personalised purchase orders by adding your company logo.

How can I ensure that purchase requests comply with our procurement policies?

Our Procure-to-pay solution comes with built-in custom approval workflows and discrepancy thresholds for quantity and amount, which are completely customisable. If values go above or below the limit, additional approval workflows are triggered.

How user-friendly is the interface?

Our software is designed with a user-friendly interface that makes it easy to create purchase requests, manage invoices, and handle payments. It is designed to be intuitive and easy to adapt to.

How customisable is the software to fit our specific business needs?

Payhawk procure-to-pay allows for a high level of customisation. You can map out your purchase approval workflows, set discrepancy thresholds, and customise supplier data entry and collection according to your business needs.

Can you handle multiple currencies and tax regulations for international transactions?

Yes, our software supports international payments in 50+ currencies to 160+ countries. It can validate VAT, IBAN (EU), Sort Code (UK), and Account Code (US).

How long does it take to fully implement Payhawk Procure-to-pay solution?

The time for implementation can vary based on the specific needs and size of your business. Our team is here to help and guide you through the process.

Can the software help in achieving cost savings, and how?

Yes, our software can help achieve cost savings by automating the procurement process, reducing errors, and eliminating the need for manual data entry. It also offers free local invoice payments and low-cost international payments.

PROCURE-TO-PAY AUTOMATION
Purchase order automation

Streamline purchasing and control spending from request to payment. Combine custom request approvals, PO creation, and 3-way matching with automated accounts payable in a single platform.

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Automate the purchasing process and reduce manual effort

Intuitive purchase requests

Capture spend from the beginning

Submit and organise all purchase requests in a centralised database. Collect the necessary purchase details upfront and get visibility on upcoming spend.

Automated approval workflows

Approve purchase requests and restrict maverick purchases

Sign-off purchase requests before committing budget and keep a grip on your business spend. Get timely request approvals by all the right people through seamless multi-step approval workflows.

Intelligent matching

Prevent costly mistakes with automatic 3-way matching

Ensure purchase accuracy and identify discrepancies before issuing payments to suppliers by matching purchase orders, receipt notes, and invoices.

three-way-matching to match purchase orders, receipt notes, and invoices.

Pay your suppliers directly from the platform with international-payments

Simple global payments

Save time and money with low-cost, low-effort international bank transfers

Pay your suppliers directly from the platform with just a few clicks. Send money locally and internationally to over 160 countries in 50+ currencies.

Purchasing transparency

Gain full visibility into your business purchases and close the books faster

Keep track of all company purchases and get transparency over all commitments including open requests, past, and upcoming payments.

Simplify the procurement experience for everyone

Finance team

Handle business purchases with ease in a single platform. Control spend from request to payment, minimise manual work, and restrict out-of-policy spend.

Employees

Submit purchase requests through a dedicated portal with an intuitive and clean user interface. Get your requests approved faster, and don’t get bogged down by complex approval chains.

The most trusted procure-to-pay solution

The-most-trusted-spend-management-solution

“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”

“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."

“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronize them with my accounting software.“

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Our procure-to-pay process at a glance

Employees submit purchase requests by filling out all the necessary information and attaching the relevant documents, such as quotes or contracts.

All the features you need to bring your procure-to-pay to the next level

Purchase requests

Easily create purchase requests and send them for approval in just a few clicks.

Custom approval workflows

Map out your purchase approval workflows with a high level of customisation, allocating a different approver based on the requested spend.

Purchase orders

Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalise POs by adding your company logo.

Custom discrepancy thresholds

Set discrepancy thresholds for quantity and amount and trigger additional approval workflows if values go above or below the limit.

Intelligent 3-way matching

Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.

AI-driven OCR in 60+ languages

Automatically extract and link data from invoices and receipt notes in more than 60 languages using leading-class OCR technology that learns as you use it.

Free local invoice payments

Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.

Fast, low-cost international payments

Pay international suppliers directly with quick, low-cost transfers. 57% of payments are delivered instantly, and 93% within 24 hours.

Supplier management

Make the most out of fully customizable supplier data entry and collection in sync with your ERP.

Our customers know best

“The Payhawk App helps keep us agile, as even employees without company cards can submit out-of-pocket business expenses in seconds. And those with cards? The employee simply sends a request through the Payhawk App for additional funds, including an explanation, and I can approve it instantly."

Tineke Van Maerken

VP of Finance

“The biggest benefits of Payhawk? A combination of efficiency and additional control and I'm happy with both — because that's exactly what we need in finance.”

Leon Steenbrink

CFO at Mercell Nederland

"Payhawk and Parkos are growing together. We save more time and money with every feature Payhawk release! And these savings together have helped us reduce our time to close the books from over 30 days to 14 days."

Steven Packer

Head of Finance at Parkos

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Payhawk Limited, All rights reserved. Payhawk Limited is registered under company registration number 11747263, Chancery House, 53-64 Chancery Lane, London WC2A 1QS. Payhawk Debit and Credit Cards are issued by Payhawk Financial Services UAB and Paynetics AD in the EEA, Payhawk Financial Services Limited in the UK, and Cross River Bank, Member FDIC in the US.

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PROCURE-TO-PAY AUTOMATION
Purchase order automation