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EXPENSE MANAGEMENT AUTOMATION Employee expense reimbursements

Streamline expenses, boost compliance, and reimburse employees easily. Automate and customise reimbursement approvals inline with your expense policies.

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Expense reimbursements made easy

Utilise an expense management system to streamline approval workflows and speed up employee reimbursements.

Reimburse employees globally

Make quick, low-cost global reimbursements

Reimburse employees in a matter of hours in their local currency straight from the platform:

  • 50+ currencies into 160+ countries
  • Clear and upfront transfer costs
  • Customisable approval workflows
  • Automatic reconciliation to your ERP
low cost global reimbursements
Manage travel expenses

Track mileage accurately

Accurately reimburse your team members with just a few clicks whenever they use their vehicle for business. Traveling employees only need to add the start and end points (and any other stops), and Payhawk automatically calculates the exact business travel expense and reimbursement amount.

Manage travel expenses

Set custom per diem rates

Employees can now submit per diem expenses in just a few seconds by entering all the necessary information via the mobile app. Payhawk will auto-calculate the exact employee reimbursement amount based on trip details, including deductible meal expenses.

Track effortlessly

Control your tax deductible expenses

Establish an easy way to report the business mileage for work to calculate the exact reimbursement amount. Finance teams can then effortlessly track the tax-deductible mileage expenses.

A screenshot showing the automated tax deductible calculations relevant to business travelers.
Sync data with your ERP

Reconcile expenses in real-time for a faster month-end

Simplify your reconciliation process with OCR data capture, custom spend categorisation, and direct data transfer to your ERP or accounting system. Review your expenses and let the data flow, with no manual syncs, zero errors, and a faster month-end close.

Employee using Payhawk's direct NetSutie integration

Don’t take our word for it

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"One of my favorite features is missing document reminders. It saves me from chasing my teammates for uploading invoices from their trips. Another favorite feature is low funds alert — it means I never leave my teammates without funds in the middle of a business trip abroad."

Diana Ruseva, Finance Manager at Eleven Ventures
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"For us, spend management was a quick win; we saw Payhawk as the future where we could have expense data entry, credit cards, approvals, spend requests, paying invoices, reimbursements, all in one."

 Carolina Einarsson
Carolina Einarsson
Finance Director, Essentia Analytics
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"Using Payhawk has helped us take control of business expenses, policies, and compliance. Plus, it’s helped avoid admin, paperwork, Excel back and forth, and reimbursements via payroll."

Jorge Lluch
Jorge Lluch
Co-founder & COO at Abacum
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"We didn't have a system that let employees submit their trip expenses easily. And we wanted to find a solution that allowed employees to use corporate cards, apply for a daily allowance, upload all of their travel and work expenses, and get fast approvals."

Gabriela Leovac
Gabriela Leovac
Accountant at Porsche e-Bikes

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Payhawk: Employee expense reimbursements | Payhawk