You can create multiple expense types and submit expense requests for them by using the options in the Payhawk mobile app and web portal.
Expense types
The following table summarizes the expense types you can create and submit expense requests for in Payhawk.
Expense type | Detail |
Card expense | Company expenses you have paid with your corporate card on behalf of your company. |
Bill payment | Company expenses your company has to pay through a bank transfer. |
Company cash | Company expenses you have paid with cash provided by your company. |
Reimbursement | Company expenses you have paid with your own money, which your company will return to you with a bank transfer. |
Mileage |
|
Per diem |
|
Notes on company expenses
When you upload expenses in Payhawk, note the following:
Card expenses are automatically created upon paying with your Payhawk card.
You can submit expenses only if a Payhawk administrator has switched on the submit option as part of your company workflows. Otherwise, your expense will be automatically logged for review by the authorized people.
Expense types other than card expenses can be created and submitted both from the Payhawk mobile app and the Payhawk web portal.
You can upload an expense document by taking a photo with your mobile phone camera and using the Payhawk optical character recognition (OCR) functionality or upload it as an image from your phone gallery, PDF file from your phone File folder, or directly share them with Payhawk.
Lifecycle of company expenses for employees
Each expense in Payhawk goes through different stages starting from its automatic (for card transactions) or manual creation (for the other expense types) in the system until it's been processed by the authorized people at your company.
Payhawk administrators can additionally configure each step in the expense lifecycle at your company and the different people in your company may be assigned various roles. For example, employees may not be explicitly required to submit their expenses but be logged directly for approval, or a Team Manager may not have the right to approve bills for their team members but only per diems or mileages.
To learn more about the specifics of the expense lifecycle and what actions are available under each expense tab, see the overview article of company expenses for accountants.