What's new at Payhawk

You can now group, submit and approve expense faster with Automated Expense Reports. The feature consolidates expenses into one report, streamlines approvals, and gives you cleaner financial data. Available on both web and mobile.

• Save time: Auto-group expenses by trip or project and submit one consolidated report.
• Simplify approvals: Review all expenses in one place.
• Ensure accuracy: Export reports with IDs included in ERP exports and templates.

We’re expanding our payments capabilities to give you global coverage, better rates, and enterprise-grade payment infrastructure.

Here’s what’s new:

• 115 currencies, with FX — Pay bills and reimbursements across the globe directly from your GBP or EUR account with currency conversion (FX). Leverage our growing selection of local rails (e.g. ACH) and SWIFT, with full price transparency upfront.
• Market-leading rates & fees — Enjoy best-in-class transfer and FX rates starting at just 0.3% markup on top 10 currencies.
• Global USD, GBP and EUR payments send USD, GBP and EUR globally through SWIFT.
• JPMorgan infrastructure — Adds JPMorgan's enterprise-grade infrastructure on top of our existing payment rails for superior coverage and reliability.

Intake-to-Pay makes every spend start with a request, giving finance and procurement proactive control before money leaves the business. Paired with the AI-powered Procurement Agent, adoption is effortless — employees request in Slack as easily as sending a chat, while policies and workflows run in the background.

1. Proactive approval: Every spend, whether paid by card or invoice, begins with a request, ensuring it’s approved before it happens.

2. Policy automation: Configure different request types with fields, workflows, and approval rules that match your policies.

3. Smart routing: Only the right people are involved when their expertise is needed. IT sees software, HR sees L&D, Finance gets visibility on everything.

4. Effortless adoption: The Procurement Agent makes requests as easy as a chat. Employees don’t need training or procurement knowledge, but Finance and Procurement still get total control.

Outcome: Proactive approval becomes the default, employees love the experience, and Finance gets complete visibility without bottlenecks.

We've made improvements to Payhawk's per diem functionality:

1. We now support hourly rates - Payhawk will automatically calculate per diem amounts for countries like UK, Ireland and Austria without the need to submit multiple expenses.
2. You can now choose to use local currency rates for per diems, which Payhawk will automatically convert - so you don't have to.

We've added visibility of all card transactions to the mobile app.

This includes:

• Real-time statuses: Pending, Settled, Failed, Refunded, Cancelled
• Detailed transaction data: amount, merchant, fees, timestamps, and reasons for failure, if relevant
• Smart Call-to-Actions: guidance on what to do next (e.g., request funds, retry, withdraw)
• One-tap access to expenses: direct link to expenses attached to each relevant transaction

You can now enjoy a cleaner, more intuitive layout on the Expense screen.

• Clearer view: Filter only appear when you need them, saving space.
• Always visible: Expense type and ID are now fixed in view.
• Smoother workflow: Closing an expense feels faster and more seamless.

You can now customise your Expenses screen: add, remove, and reorder columns to see exactly what you need.

What's new:

• Add or remove columns
• Reorder and resize them
• Save your layout as a custom view

You can now automate when reimbursements are paid out by selecting a specific payout day — and optionally add a confirmation step to review details before anything goes out.

What’s new:

Scheduled payouts
Choose a specific day of the month for all approved reimbursement payments to be automatically executed.

Four-eyes principle
Add an extra layer of control before payments go out:

• Add an optional confirmation step before execution
• Use Auto-confirm to skip manual checks when all details are already verified in the system

Head to your Reimbursement settings to configure your payout schedule and approval flow.

You can now reopen purchase requests even after they’ve been closed — giving teams greater flexibility when circumstances change.

Simply reopen the request, make the necessary adjustments if needed, and continue the workflow.

Enhanced bulk-import experience

You can now use bulk imports to easily import or update group or entity-level records, such as teams, employees, and suppliers — and their supporting structures.

Key benefits::

• Import and modify teams and their expense categorisation
• Import and modify employees and their expense categorisation
• Import and modify suppliers and their expense categorisation
• Import and modify custom fields, categories, and owners
• Perform bulk actions across entities and directly from the Group level