What's new at Payhawk

You can now control which tax rates your employees see. They can pick the right VAT rate the first time, and finance has less to fix before export.

Here's what's new:

• Deactivate the tax rates you don't need in Payhawk. They stay active in your ERP.
• Restrict tax rates to specific roles or teams, so people only see the rates that apply to them.
• Show tax rates only when the conditions you set are met, using conditional display.

You can now pay your swiss QR-bills directly from your CHF currency account.

Here's what's new:

• Send CHF payments to Swiss QR-IBANs with a structured QR reference.
• Pay from your Payhawk CHF currency account over the local payment scheme.
• Skip the workarounds: no alternative IBAN and no SWIFT transfer needed.

You can now export card transactions to NetSuite as native credit card charges.

Here's what's new:

• A new export option sends card spend as a native NetSuite Credit Card Charge, and refunds as a Credit Card Refund.
• Each transaction is a single record that debits the expense and VAT accounts and credits a Credit Card GL account.
• The card account matches the card statement as soon as the expense is exported, and customers settle it through statement reconciliation instead of bill payments.

You can now duplicate POs/Requests.If you often make similar orders (e.g. hardware for new joiners), you need to repeatedly type in the same information.

What's copied:

• All of the request fields (both built-in and additional)
• All of the line items (with all categorization fields)

What's not copied:

• The comments and audit logs
• The documents
• The request owner

You can now sync your spend data directly to your Rillet ledger automatically.

Once connected, your chart of accounts, tax rates, suppliers, and custom fields flow from Rillet to Payhawk, and every reviewed expense and settled payment is exported to Rillet as the matching accounting document. There is no need for manual data entry or CSV uploads.

You can now export card expenses to QuickBooks Online as expenses instead of Bills.

Go to Settings > Integrations > QuickBooks Online > Edit configuration, go to Card expenses > Export as and pick Expenses.

Each card expense then goes over as one Expense, booked directly against the bank or credit card account that paid it.

Please note: each card currency or card must be mapped to a bank or credit card account in QuickBooks first. Card expenses split across more than one card transaction can't be sent as Expenses.

You can now add your company's shared Finance inbox as an approved sender in Payhawk and start forwarding invoices to your unique Payhawk mailbox. When you do, you get:

• Auto-matching and routing: Invoices are automatically routed to the corresponding entity and assigned an owner. If a card transaction exists, the invoice is matched; if not, a new bill is created.
• Auto-sorting and clean data: Duplicates and irrelevant documents get filtered out automatically.
• Auto-matching to POs:Invoices are matched to existing Purchase Orders or Purchase Requests (if any).

Now you can move and convert money between your own currency wallets instantly, directly inside Payhawk.

Here's what's new:

• Move funds: between your same-currency accounts.
• Exchange currencies: across your different accounts.
• See live rates: before confirming your transfer.

Now per diems are created automatically from the trip itself rather than entered on a manual form.

Here's what's new:

• Generated from the booking: The agent takes times directly from the booked flight and hotel itinerary.
• Deductions and calculation handled: Provided meals and other deductions are marked automatically and the amount is calculated against your existing per diem policy.
• In the same request: The per diem is part of the trip request, so there's no separate submission and no manual reconciliation afterwards.

Policy compliance is now a condition in the approval workflow, so compliant bookings no longer wait in the same queue as exceptions.

Here's what's new:

• Auto-approve within policy: Bookings that meet your policy can be approved on the spot, with no manager step.
• Route exceptions only: Bookings outside policy go to a manager or finance approver, so real exceptions stand out instead of blurring into the queue.
• No separate rule set: It runs on the policy Payhawk already evaluates, and pairs with trip types, so each type can take its own action for compliant bookings.