What's new at Payhawk

A new addition to our Multi-entity dashboard means you can now manage settings for all your entities via the dashboard. Define what expense types are used company-wide, set up your expense fields for centralized accounting, and build your approval workflows. Choose to set the same rules and settings across your entire group or define which entities will be an exception and managed on an entity level. For those managed centrally, making an edit through the MEM settings allows you to apply the change to all entities with a click.

Introducing supplier management with our new Suppliers app on the platform. Manage supplier data such as general info, payment and contact details, custom fields, and other relevant documents. And enable supplier-based expense categorisation for faster processing. We ensure your Supplier data is synchronised with your ERP to provide a single source of truth and no manual corrections. While any changes made to supplier data in Payhawk are audited with a history log and automatically transferred to your ERP.

Users can now add notes to every line item when splitting an expense. Line item notes are exported with Payhawk's default export or via a direct ERP/accounting system integration as long as it supports them.

Thanks to our integration with DHL's API, you can now simply enter a postcode when choosing to deliver to a custom address, and our system will automatically validate the City/ Region to which the postcode matches. No more manual typing!

Admins can now set multiple mileage rates, including distance thresholds. Employees can select which rate applies to their trip, while thresholds — if any — are automatically applied to the mileage calculation.

New advanced card controls help you block employee cards for failure to submit receipts on time. Enabled in the advanced settings of any policy, admins can determine the number of missing receipts and how long they should be missing in order for a card to be blocked. Once the card reaches the defined number of late expenses it will be blocked and the employee notified. Employees can unblock their cards by submitting the late expenses.

You can now filter expenses by any custom field you have defined. Search by value if your custom field has pre-defined options, or search by text previously entered in the free text custom fields.

Introducing our multi-entity management dashboard (MEM dashboard). This new capability brings all your entities into a single dashboard overview, giving you central visibility of spend, funds, and expenses at different stages across your entire group of entities. Also, see MEM-level settings and team/employee management to optimise control and visibility even further.

• Our Receipts Mailbox can now process your Emails with multiple attachments and create new expenses or match them to existing ones
• Keep track of all automatically or manually processed documents through the Receipts Mailbox in your Payhawk Inbox
• Process unmatched documents in your Payhawk inbox
• Process unmatched attachments straight from the mobile app
• No more failed-to-match emails

You can now import categories and custom fields with a bulk import template. Supporting multi-level hierarchy, this import helps you set up your accounting data fast.