Spend management that scales with complexity, not headcount
Get the exact control you need without paying for what you don't. Orchestrate money across every bill, card, expense, and trip with specialized AI Agents.
Modules built for every team
Pick the module that fits your operations. Combine them for full spend orchestration.
Choose this module if you:
- Need employees to book business trips that are in policy by default
- Want bookings, approvals, payments, and reconciliation in one flow
- Care about real-time visibility into upcoming and approved travel spend
Key features:
- Global flight and hotel inventory
- Custom travel policy
- Trip requests and proactive approvals
Choose this module if you:
- Want to control company spend before it happens, not after
- Need expenses to be captured, coded, and reconciled automatically
- Support distributed teams that spend money wherever they are
Key features:
- Credit and debit cards in multiple currencies
- Proactive card controls and spend policies
- Real-time expense creation on every card swipe
Choose this module if you:
- Manage invoices and approvals across teams, entities, or locations
- Want to reduce manual work in invoice processing and coding
- Need to pay suppliers globally at competitive rates
Key features:
- End-to-end invoice management
- Global bill payments with 0.3% FX mark-up on 10 major currencies
- Advanced Approval Workflow Designer
Choose this module if you:
- Want to see and approve spend before it happens
- Need flexible intake and approvals that teams actually use
- Require full control and auditability from request to reconciliation
Key features:
- Purchase order management
- Employee-friendly purchase intake
- 2-way and 3-way matching
Extend your capabilities
Optional features and advanced integrations designed to enhance your stack as your organizational complexity and global footprint grow.
Stay in sync with SAP S/4HANA®, NetSuite, Microsoft Dynamics Business Central, Microsoft Finance, or Sage Intacct.
Connect with Workday, SAP SuccessFactors, UKG, ADP, Ceridian, Paychex, or Paylocity.
Get real-time insights on budget utilisation against your forecasts across the board.
Manage spend and support month-end close across all of your entities for true visibility.
Fuel your global operations with integrated credit facilities, safeguarded by J.P. Morgan.
Always included
Every Payhawk plan includes our core platform governance, security, and AI-driven automation as standard to ensure your finance operations are audit-ready from day one.
Ready to transform your business spending?
Hundreds of businesses have already seen transformational results
"We chose Payhawk because we wanted to provide a better user-experience for all employees and give them the ability to manage their own expenses with greater flexibility."
“The biggest benefits of Payhawk? A combination of efficiency and additional control and I'm happy with both — because that's exactly what we need in finance.”
“Payhawk has significantly reduced the workload of our accounting team by eliminating reconciliation issues, improving sync reliability, and providing an intuitive, AI-powered interface.”
Level up your small business
Experience Payhawk for 24 months at just £149/mo.
Your pricing questions, answered
Our pricing is designed to be as modular as your business needs. As a multi-product platform, we understand that finance teams often start by optimizing the specific area of spend causing the most friction—whether that is travel, invoices, or card expenses. Our three-layer architecture allows you to solve for a single use case today or orchestrate your entire business spend.
- The Foundation: You start by selecting one, two, or all four of our Core Modules: Travel, Cards & Expenses, Bill Pay, and Procure to Pay. Depending on the module, this base includes a fixed number of admin seats, cards, and platform access to ensure your team has essential tools from day one.
- The Scalability Layer (Variables & Usage): To keep costs predictable, we scale with your actual activity. Elements such as additional cards, reimbursement volumes, Purchase orders, or invoice processing are unit-based, meaning your investment only increases as your operational output grows.
- The Customization Layer (Add-ons): You can extend any module with specialized features like Advanced ERP Integrations, Multi-entity Management, Dedicated Budget Owners, and more. This allows you to build a sophisticated global spend architecture without paying for enterprise-grade features before you need them.
By tailoring each quote to your specific needs, we eliminate "shelf-ware". Whether you are fixing one workflow today or ready to transform all business spend (AP, procurement, travel, and reimbursables) into a single All-in-One experience, we provide a clear, predictable ROI for your Finance department.
We believe in a partnership model where your success is our priority. We do not charge a flat "setup" or "implementation" fee; instead, our platform is built for intuitive self-onboarding, allowing many teams to get started independently. For organizations with more complex requirements, every contract includes a dedicated number of professional implementation sessions at no additional cost.
- Tailored Support: The number of included sessions is scaled based on the complexity of your chosen modules and the size of your organization.
- Expert Guidance: While you can self-onboard, these optional sessions are led by specialists to ensure your ERP integrations, entity structures, and custom approval workflows are mapped correctly from day one.
- Goal-Oriented Rollout: Our aim is to move your team from "signed" to "live" as efficiently as possible, providing a managed experience that guarantees a fast ROI without hidden entry costs.
We typically partner with businesses on annual or multi-year agreements to provide the budget predictability that Finance departments require.
Yes. Our modular structure allows you to add new capabilities (like moving from Cards & Expenses to full Procure to Pay) or onboard additional entities at any time.
The Growth program is a specialized, feature-rich starter plan designed specifically for small businesses looking to professionalize their spend management without enterprise-level overhead. It is the ideal entry point for businesses that:
- Are based in the UK or EEA and operate as a single entity without a group or subsidiary setup.
- Have fewer than 20 employees and require a streamlined, cost-effective way to manage expenses.
- Seek a fixed-price solution to manage early-stage growth, starting at just £149/month with an optional 7-day free trial for eligible customers.
This program offers a focused suite of our most essential tools, providing a high-value foundation for teams to issue cards and automate reconciliation.
- Cards & Seats: The plan starts with 10 cards and 10 user seats (8 employee seats + 2 admin/accountant seats), with the option to add more as your team grows.
- Usage Limits: Designed for focused operations, the plan includes up to 15 invoices and 15 reimbursements per month.
- Core Automation: You get access to our AI-native platform for automated data extraction and basic ERP integrations to keep your accounting synchronized.
Note on Scope: To keep the price accessible, the Growth program is limited to 1 entity and does not include advanced features like Procure-to-Pay, multi-entity management, budget tracking, or access to the modular add-on library.
Ready to transform your business spending?
Get the spend management solution built for modern finance leaders today!